Adult Education - Contract and Billing Clerk- (Full-Time), 12 months/yr.

Adult Education - Contract and Billing Clerk- (Full-Time), 12 months/yr. Monroe 2-Orleans

BOCES - 3.7

Spencerport, NY Job Details Full-time $22 - $28 an hour 1 day ago Qualifications Associate's degree in accounting Financial data reconciliation Student record keeping Associate's degree in Business Administration Purchase order management Mid-level Bachelor's degree in business administration Invoice processing High school diploma or GED Data management Calendar management Financial record maintenance Contracts SharePoint Accounting and finance experience Purchasing Business Administration Clerical experience Data validation 1 year Bachelor's degree in accounting Financial audit support Business Associate's degree Bookkeeping Escalation handling

Accounting Full Job Description JobID:

682

Position Type:

Non-Instructional Support and Clerical Date Posted:

5/15/2026

Location:

Center for

Workforce Development Date Available:

June 22, 2026

Closing Date:

06/03/2026 Monroe 2-Orleans BOCES is an educational agency serving nine school districts in the New York State counties of

Monroe and Orleans:

Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili .

Vision :

Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving the diverse needs of our community, helping all students achieve their full potential. BOCES 2

Core Values :

Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.

PAY RANGE

: $22.00 - $28.00/Hour, Based on Experience

CIVIL SERVICE TITLE

(S) : Senior Office Account Clerk (Competitive)

JOB DESCRIPTION

: Coordinate contracts, financial records, data and contract billing for the programs and services associated with the Center for Workforce Development

TYPICAL DUTIES

: The Contracts and Billing Clerk is responsible for the accurate coordination, tracking, and reconciliation of financial records, partner contracts, and data for programs and services associated with the Center for Workforce Development, including the Early College Access COSER. This role supports the maintenance of complex records, tracks deadlines, and organizes billing documentation across multiple systems and partners, ensuring timely, auditable, and compliant program operations. The position requires exceptional attention to detail, strong technical skills, and the ability to manage high volumes of information with accuracy and discretion. Program Operations & Recordkeeping Independently maintain accurate, auditable records for all contracts, including partner agreements, student enrollment data, financial documentation, and associated records. Track, validate, and organize data received from multiple partners, reconciling discrepancies across rosters, invoices, and reporting cycles. Collect and maintain clear, auditable records related to aidable expenses Support the preparation and reconciliation of purchase orders and invoices related to partner contracts. Verify supporting documentation against invoices to ensure accuracy, aidability, and compliance prior to payment approval. Track deadlines related to drop dates, semester close-outs, invoicing, and reconciliation cycles. Coordinate with internal business office staff to ensure timely processing and documentation. Ensure consistency, accuracy, and completeness of data across multiple tracking systems, internal records, and required reports, proactively identifying and resolving discrepancies. Support compliance with NYSED and BOCES documentation and record-retention expectations. Assist with preparation of documentation for internal review, audits, or reporting as needed. Communication & Coordination Serve as a point of contact for routine operational and financial communication with districts and partners regarding agreements, data collection, invoicing and documentation requirements. Provide clear procedural guidance to districts related to submissions and timelines, escalating complex issues as appropriate. Support ECA team members by maintaining calendars, trackers, and shared documentation. Maintain all safety standards as mandated by the BOCES 2 organization Other duties as assigned.

JOB QUALIFICATIONS

: Must possess or meet requirements for Civil Service title Senior Office Account Clerk Graduation from high school or possession of an equivalency diploma plus

EITHER:

(A) Two (2) years of paid full-time or its part-time equivalent work experience in account keeping, bookkeeping, or financial record keeping; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an associate's degree in accounting, Business Administration, or closely related field, plus one (1) year of work experience as described in (A); OR, (C) Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in accounting, Business Administration, or closely related field;

OR, Skills/Experience:

Experience with billing, purchasing, contracts or data reconciliation is strongly preferred. Strong technical skills, including spreadsheets and shared digital workspaces (e.g. SharePoint) strongly preferred