Permit Coordinator

Description NexGen HVAC & Plumbing is Hiring a Permit Coordinator!

Location:

Anaheim, CA Schedule:

Full-Time Pay Rate:

$24.00/hour +

Overtime Available Employment Type:

Permanent Overview NexGen HVAC & Plumbing is seeking a highly organized and detail-oriented Permit Coordinator to support our growing operations team in Anaheim, CA. This in-office role is critical to ensuring permits, inspections, and project documentation are processed accurately and efficiently across HVAC and plumbing projects. The ideal candidate thrives in a fast-paced environment, communicates effectively with both internal teams and external agencies, and is comfortable managing multiple priorities while maintaining accuracy and professionalism. Responsibilities Answer and manage the permit line, providing timely and accurate responses Respond promptly to internal communication platforms (Teams/chat) regarding CSR and permit-related inquiries Follow up with Project Managers to obtain site plans and required documentation Review and manage incoming emails from city departments and permitting systems such as iPermit Schedule HVAC and plumbing inspections and track required timelines Update customers regarding inspection schedules, permit statuses, delays, or changes Request permit updates and reschedule inspections when necessary Maintain and update spreadsheets to accurately track permits and inspection jobs Review daily job boards to ensure inspections are properly assigned and documented Monitor upcoming schedules 3-7 days in advance to confirm inspections and organization Coordinate and schedule subcontractors for engineering-related work when applicable Create and manage HVAC and plumbing inspection jobs Book warranty work and corrections accurately Ensure all emails, chats, and assigned tasks are completed promptly and efficiently