Overview Join our dynamic construction team as a Construction Site Admin, where you will be the vital hub of administrative support, ensuring smooth operations on-site and behind the scenes. This energetic role offers a fantastic opportunity to contribute to large-scale projects by managing essential office functions, coordinating communication, and maintaining organized records. Your proactive approach and exceptional organizational skills will help keep our construction projects on track and running efficiently. Duties Manage daily employee timekeeping, including clocking employees in and out and monitoring attendance. Prepare and distribute daily attendance reports via email. Maintain the master employee roster, including tracking absences, attendance changes, and employee information. Record daily employee work hours and verify that the correct cost codes are assigned. Review time records regularly to ensure all employee hours are accurate and up to date. Apply the required 30-minute lunch deduction when it has not already been recorded. Compile weekly payroll hours every Monday and submit payroll reports via email for site approval. Maintain accurate on-site inventory records for Personal Protective Equipment (PPE). Respond to employee questions and provide administrative support to meet daily site needs. Complete employee status change forms as requested. Gather, document, and promptly report site incident information to the HardHat team. Record employee time-off requests and sick leave in the designated group chat. Update the master roster with employee, payroll, and attendance changes. Upload required documentation and maintain organized records in the shared drive. Perform additional administrative duties as assigned to support efficient daily site operations. Qualifications Proven office management or administrative experience in a fast-paced environment, preferably within construction or related industries Strong computer literacy with proficiency in Microsoft Office applications and QuickBooks for bookkeeping and data management Excellent organizational skills with keen attention to detail for filing, proofreading, and data entry tasks Bilingual abilities are highly desirable to effectively communicate with diverse teams and clients Exceptional phone communication skills coupled with professional phone etiquette for handling inquiries confidently Experience in clerical tasks such as typing, document proofreading, and managing confidential information securely Personal assistant or office support experience is a plus to coordinate multiple responsibilities efficiently Ability to multitask effectively while maintaining a positive attitude and excellent time management skills Embark on a rewarding career where your organizational prowess fuels the success of construction projects! We are committed to fostering an inclusive environment that values your skills and dedication. Join us today to be part of a vibrant team dedicated to building excellence from the ground up!

Pay:

$25.00 - $28.00 per hour

Work Location:

In person