Construction Project Coordinator - Spanish Required Fidelity Custom Services Port Saint Lucie, FL Job Details Full-time $31,200 - $52,000 a year 6 hours ago Qualifications Computer operation Spanish Phone communication Filing Microsoft Office Attention to detail Construction administrative experience Managing projects Escalation handling Office experience Full Job Description About the Position Fidelity Custom Services is a growing residential construction company looking for a highly organized, proactive Construction Project Coordinator to help manage the office side of our active construction projects. This is not a receptionist position and it is not a bookkeeping-only position. We are looking for someone who enjoys keeping projects organized, following up with people, tracking commitments, managing construction documents, coordinating vendors and subcontractors, and making sure important tasks do not get lost between conversations. The right person will work closely with the company owner and field operations team to make sure every active project has clear documentation, deadlines, follow-ups, and next actions. This position is ideal for someone who naturally thinks: "What is still open, who owns it, when is it due, and what needs to happen next?" Primary ResponsibilitiesProject Administration Maintain accurate and current project information in Contractor Foreman or similar construction-management software. Maintain project schedules, calendars, milestone dates, and administrative deadlines. Organize project records, contracts, Purchase Orders, vendor documents, permits, selections, and supporting documentation. Track open project commitments and make sure follow-ups occur on the dates promised. Prepare project information before weekly operations meetings. Maintain clear task ownership, deadlines, next follow-up dates, and documentation of completion. Subcontractor & Vendor Administration Prepare and send subcontracts, work orders, and Purchase Orders using approved scopes and pricing. Track subcontract documents from preparation through signature and final execution. Follow up by phone, text, or email when documents or information are outstanding. Maintain W-9s, Certificates of Insurance, contracts, vendor records, and other required documentation. Coordinate office-side communication with suppliers and subcontractors. Track vendor commitments and follow up when promised dates arrive. Escalate schedule or documentation problems before they become project delays. Procurement & Material Coordination Assist with construction purchasing and procurement. Prepare Purchase Orders by project and vendor. Track material orders, expected delivery dates, and supporting documents. Coordinate receiving, delivery, and project allocation documentation. Maintain purchasing lists and material packages for repeat construction projects. Work with field operations to make sure materials required for upcoming work are identified early. Owner & Management Support Maintain an Owner Action List for decisions requiring company-owner approval. Clearly identify the decision needed, project, deadline, recommendation, and potential schedule impact. Follow up on outstanding owner decisions before they become urgent. Research available project records before asking management for information that may already be documented. Bring questions with context and, whenever possible, a recommended next step. Meeting & Follow-Up Management Help prepare weekly project meetings. Record project commitments during meetings.

Document:

Project Task Owner Deadline Next follow-up Completion requirements Maintain the commitment list after meetings. Follow up throughout the week rather than waiting until the next meeting. Help prepare a Friday operations closeout so Monday begins with an established plan. What Success Looks Like The right person will help create an office where: Project commitments do not disappear. Subcontracts do not sit unsigned without follow-up. Purchase Orders are organized and traceable. Vendor documents are current. Important dates are placed on the calendar. Project records are easy to find. Outside-party commitments receive timely follow-up. Management decisions are brought forward before they affect the schedule. Field operations knows what is happening next. Monday meetings confirm the plan instead of creating the plan. The owner does not have to personally remember every open task in the company. Required Qualifications Minimum 2 years of professional office administration, project coordination, construction administration, or similar experience. Strong organizational and follow-up skills. Strong written and verbal communication skills. Comfortable making frequent professional phone calls to subcontractors, vendors, suppliers, and customers. Comfortable managing multiple projects and competing deadlines. Strong computer skills. Working knowledge of Microsoft Excel or Google Sheets. Comfortable working with PDFs, electronic documents, email, calendars, and cloud-based filing systems. Ability to learn new software quickly. Strong attention to detail. Ability to work independently while knowing when to escalate an issue. Reliable and consistent attendance. Ability to work full-time in our Port St. Lucie office. Preferred Qualifications Previous experience with a general contractor, homebuilder, remodeling company, trade contractor, construction supplier, engineering company, or similar business. Experience with construction-management software such as Contractor Foreman, Buildertrend, CoConstruct, Procore, or similar. Experience with Purchase Orders, subcontracts, change orders, W-9s, Certificates of Insurance, invoices, or construction project documentation. Basic understanding of residential construction sequencing. Experience coordinating subcontractors or vendors. Familiarity with job costing or construction accounting is a plus. QuickBooks experience is a plus. The Person We Are Looking For You may be a strong fit if you: Naturally create reminders and follow-up dates. Do not consider an email "finished" when the result is still outstanding. Prefer verifying information instead of assuming. Research available records before asking someone else for the answer. Are comfortable professionally following up more than once when necessary. Can communicate clearly with subcontractors who may be busy or difficult to reach. Can handle changing construction priorities without losing track of existing commitments. Speak up early when competing priorities could cause a deadline to be missed. Take accountability without taking normal corrections personally. Enjoy creating organization out of a fast-moving environment. Understand the difference between gathering information and having authority to make a decision. Believe that if something is still open, there should always be a clearly defined next action. Important Role Clarification This position coordinates the office and administrative side of construction operations . Our field operations team is responsible for verifying jobsite readiness, workmanship, field progress, and trade sequencing. The Project Coordinator works closely with field operations but does not independently authorize field work when site readiness has not been confirmed. Clear communication and respect for responsibility boundaries are essential to this position. Growth Opportunity Fidelity Custom Services is continuing to improve and standardize its residential construction systems. The right person will have the opportunity to grow with the company, take ownership of increasingly sophisticated project-management systems, and potentially develop toward an Assistant Project Manager or Project Manager role as experience and responsibility grow. We are looking for someone who wants to help build a strong company operating system—not simply complete a list of administrative tasks.

Pay:

$31,200.00 - $52,000.00 per year Application Question(s): How many years of professional experience do you have in project coordination, office administration, construction administration, or a similar role? Are you comfortable making frequent outbound phone calls to subcontractors, vendors, suppliers, customers, and other outside parties as part of your normal workday? Are you comfortable working in an environment where priorities can change because of inspections, subcontractor schedules, material deliveries, and other construction-related conditions? Are you comfortable using multiple software systems, electronic documents, PDFs, email, calendars, and cloud-based project files every day? Which construction or project-management software have you used? A cabinet supplier tells you on Monday that an important order will be ready Thursday. Thursday morning arrives and you have not received another update. What would you do? The company owner asks you how much a subcontractor is being paid on a project, but you do not know the answer immediately. What would you do before asking the owner for the information? A subcontractor contacts you and says they want to start work tomorrow. You can see the date on the schedule, but the field supervisor has not confirmed that the project is ready. What would you do?

Work Location:

In person