Construction Office Manager Bella Electric Inc. - 1.0 Winter Park, FL Job Details Full-time $54,574.02 - $65,723.55 a year 3 hours ago Benefits Paid time off Employee discount Qualifications Accounting experience within construction industry Vendor relationship building Accounting systems Staff supervision Confidential information handling Microsoft Outlook Team supervision Phone communication Spreadsheets Managing budgets in an accounting role Filing Meeting scheduling Managing budgets in a finance role Financial records management Construction industry experience Financial record maintenance QuickBooks Organizational skills Leading team collaboration initiatives Telephone systems Multi-line phone systems Office management Financial data analysis tools Technical Proficiency Office phone management Organizational budget management Data analysis software Full Job Description Job Overview We are seeking a dynamic and highly organized Construction Office Manager to oversee the administrative operations of our construction projects. This pivotal role combines office management, vendor coordination, financial oversight, and team supervision to ensure seamless project execution. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to problem-solving. Join us to lead our office functions with energy and precision, supporting our construction teams and fostering efficient workflows. Duties Manage daily office operations, including filing, front desk duties, multi-line phone systems, and calendar management to ensure smooth administrative flow. Supervise administrative staff and coordinate training & development initiatives to enhance team performance. Oversee vendor management by negotiating contracts, processing invoices, and maintaining strong professional relationships. Handle human resources responsibilities such as payroll processing, employee onboarding, and confidential information handling. Maintain accurate bookkeeping and accounting records using QuickBooks and other financial software; monitor budgets and prepare financial reports. Coordinate project-related event planning and client communication to support project milestones and stakeholder engagement. Ensure compliance with office policies, safety protocols, and legal requirements across all administrative functions. Requirements Proven experience in office management within the construction or related industry; supervisory experience is essential. Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and spreadsheets for data analysis and reporting. Familiarity with accounting software such as QuickBooks or similar platforms; experience with bookkeeping, budgeting, and financial software is required. Excellent organizational skills with the ability to manage schedules efficiently and prioritize tasks effectively. Exceptional communication skills—both verbal and written—with a focus on client communication and phone etiquette. Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times. Experience in event planning, vendor management, human resources functions, payroll processing, and office experience is highly desirable. Technical proficiency in office equipment (multi-line phones, filing systems) combined with strong clerical skills for filing and front desk operations. Join our team as a Construction Office Manager where your energy fuels our success! Bring your expertise in office administration, team leadership, financial management, and vendor relations to create an organized hub that supports our construction projects from start to finish. We value proactive professionals who excel at multitasking in a vibrant environment—your contribution will be vital in driving efficiency and excellence every step of the way!

Pay:

$54,574.02 - $65,723.55 per year

Benefits:

Employee discount Paid time off

Work Location:

In person