Construction Administrator

Construction Administrator

LOCATION

Birmingham, MI No Remote TYPE Direct Hire ID MI133-2753276 POSTED Mar 16, 2026 Administration

• Assistant (Director of Construction and Construction team) 1. Monthly Management Reports (all properties) 2. Assist with all operations issues as needed
• As needed, assist (Operations Manager, at all properties) General Management/Operations/Reporting
• Roof leak reports (all properties)
• Construction Status report (all properties)
• Electric Demand Meter Log (VORH)
• Site amenities Purchase Orders
• Maintain all tenant, contractor and vendor Certificates of Insurance (property & liability, all properties). Work directly with insurance agents, if needed, to make sure proper certificates are received.
• Submit customer incident liability and building damage reports and photos to our insurance rep and work with insurance carrier if they need additional information.
• Distribute weekly reports received from Operations Managers.
• Update the Client Extranet section of the corporate website as needed
• VORH daily traffic count
• Distribute weekly Security Reports (VORH)
• Answer Company phone lines
• Kitchen cleanup
• Manage KIP blueprint machine Tenant Coordination/Construction
• Water meter authorization letters to the City of Rochester Hills
• Gas meter requests - Consumers Energy
• Address assignment requests to City/Township for new tenant spaces
• Building Permit Applications
• Scan as-builts and save on server
• Maintain construction room plans (tubes, hanging, flat)
• Send bid packages to contractors
• Abbreviated Form of Agreement (Contract)
• Collection of contractor check-in (preconstruction) docs
• Collection of Tenant Construction Closeout docs (work with Tenant & Contractors to obtain)
• Tenant Allowance and Contractor Security Deposit reimbursements
• Coordinate with Architect and distribute Field Reports.
• Send Landlord's punchlists and updates as needed
• Update Tenant Contractor Procedures Handbook as needed
• Update Merchant Handbook as needed
• Complete all tenant closeout documents for construction
• Record Notice of Furnishings received per project
• Send recorded Notice of Commencements out per request
• Liaison between tenants, contractors, architects, governments, etc.
• Revisions to site/lease plans as requested using BlueRevu software or coordinate with Architect.
• Review construction sections of LOIs and Leases.