Preconstruction Coordinator Location:

Albany, NY Employment Type:

Full-Time Position Overview We are seeking an organized, proactive Preconstruction Coordinator on behalf of a premier commercial and industrial mechanical and HVAC contractor in the Greater Albany area. In this role, you will report directly to the Director of Preconstruction, serving as a pivotal operational link supporting HVAC projects through the planning, estimating, and bid phases. This position handles essential administrative workflows, maintains complete project documentation sets, and ensures seamless, timely communication across estimating, engineering, vendor, and field execution teams.

Key Responsibilities Preconstruction Administration:

Support preconstruction operations by managing administrative deliverables for commercial/industrial HVAC projects throughout planning and estimating.

Document Management:

Organize, update, and maintain preconstruction files-including drawings, specifications, bid packages, addenda, and permit applications.

Cross-Functional Coordination:

Facilitate clear, prompt communication between estimators, project managers, consulting engineers, clients, specialty subcontractors, and vendors.

Bid Support & Procurement:

Assist with formal bid assembly and submissions; solicit and track equipment and material pricing from vendors.

Milestone & Schedule Tracking:

Monitor preconstruction schedules, bid deadlines, and critical milestones to support seamless handoffs from estimating to project management.

Compliance & Recordkeeping:

Ensure thorough compliance documentation, digital archiving, and accurate project record retention.

Qualifications & Requirements Education:

Associate or Bachelor's degree preferred, but equivalent hands-on experience in construction administration or project coordination is fully considered.

Software Proficiency:

Strong proficiency in Microsoft Office Suite, specifically MS Excel, Word, and Outlook; familiarity with construction project management software is a plus.

Organizational Skills:

Demonstrated ability to juggle multiple project deadlines, organize complex drawing sets, and manage competing priorities in a fast-paced environment. Attention to

Detail:

High accuracy in handling technical documents, vendor quotes, and contract paperwork.

Communication:

Clear, professional verbal and written communication skills suitable for direct vendor and client interactions. Benefits Company retirement plan with a 3% salary match (Simple IRA) Comprehensive Health, Dental, and Vision insurance coverage options 40 hours of sick/personal leave available immediately upon hire Paid vacation: 40 hours after 90 days, with an additional 40 hours granted after 1 year of service 6 paid major holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Day)