Job Overview Palmetto State Exteriors LLC is seeking a dependable, highly organized Part-Time Construction Billing and Project Coordinator. This position supports our commercial and residential divisions by maintaining billing schedules, preparing approved billing documents, tracking accounts receivable and retainage, organizing project records, and keeping management dashboards current. This is a part-time, primarily remote W-2 position averaging approximately 20 hours per week. Consistent availability during normal weekday business hours is required. The ideal candidate has prior experience in construction administration, contractor billing, accounts receivable, or project coordination and is comfortable following deadlines across multiple projects. Duties Maintain the master pay-application calendar, including billing deadlines, submission dates, approval status, expected payment dates, and retainage requirements Prepare draft pay applications, schedules of values, invoices, and supporting documentation using information approved by project leadership Submit approved billing packages through Procore, customer portals, or email and retain submission confirmations Track contract values, approved and pending change orders, invoices, collections, open receivables, and retainage Contact general contractors and customers regarding routine invoice status and overdue balances Document payment commitments, unresolved billing issues, and required follow-up actions Update active-project dashboards and recurring cash-flow reports Collect and organize subcontractor invoices, W-9s, certificates of insurance, lien waivers, and related compliance documents Identify and escalate missing documentation, rejected pay applications, overdue receivables, underbilling, and other cash-flow risks Support monthly work-in-progress reporting by collecting and organizing information from project leaders Maintain accurate customer, project, estimate, invoice, and closeout documentation Prepare concise meeting agendas, action lists, deadline reminders, and project-status summaries Maintain consistent electronic filing, document naming, and version control Qualifications Two or more years of experience in construction administration, project coordination, accounts receivable, subcontractor billing, or a similar detail-intensive role preferred Strong organization, accuracy, deadline management, and follow-through Proficiency with Microsoft Excel, Outlook, shared files, and web-based customer portals Experience with QuickBooks Online, Procore, CompanyCam, or similar systems preferred; ability to learn new systems required Familiarity with schedules of values, pay applications, retainage, lien waivers, change orders, and AR aging is strongly preferred Professional written and telephone communication skills Ability to reconcile information across multiple systems and identify discrepancies Ability to work independently during consistent weekday hours Secure workspace, dependable internet service, and discretion when handling confidential information Primarily remote, but candidates must live within reasonable driving distance of Sumter, South Carolina, for initial training and occasional in-person meetings. Schedule and Compensation Part-time W-2 position 20 hours per week, preferably distributed across five weekdays Additional hours each week may occasionally be approved Starting pay: $15-$18 per hour, based on directly relevant experience Benefits are not currently offered with this part-time position.

Pay:

$15.00 - $18.00 per hour

Benefits:

Work from home Application Question(s): Please describe any experience you have with retainage, change orders, lien waivers, accounts-receivable aging, or subcontractor compliance documents. If none, enter "None." Which accounting, spreadsheet, or construction-management systems have you used, such as QuickBooks Online, Microsoft Excel, Procore, CompanyCam, or similar software? This position is primarily remote but requires initial in-person training and occasional meetings in Sumter, South Carolina. Please confirm that you can meet this requirement by entering "Yes" or "No." Please confirm that you are consistently available approximately four hours per weekday during normal business hours by entering "Yes" or "No."

Experience:

Construction administration or construction billing: 2 years (Required)

Work Location:

Remote