Assistant to the Vice President of Student Affairs

Lakeshore's Mission:

Transform individuals to strengthen our communities through innovative and accessible learning.

Benefits Include:

Full-time Benefits Include:

Competitive health, dental, and vision insurance Up to $3,000 in tuition reimbursement annually | Professional development and growth opportunities 7.2% Wisconsin Retirement System (WRS) savings - matched dollar for dollar | 403(b) and 457 retirement savings options College-paid life and disability insurance | Health and dependent care Flex Spending Accounts On-site fitness center and walking path | Up to 8 weeks paid New Child Leave Onsite wellness screenings Lakeshore also offers generous paid time off, starting with 10 days of vacation, 9 days of sick time, 6 days of personal leave, 10 holidays, and a one-week winter break.

Additional Perks:

Local discounts on food, entertainment, and events | Discounts on cell phone plans and rental cars Common Read events | Culinary experiences from onsite emerging chefs | Identity theft protection "Dress for your day" | Employee recognition and appreciation events The campus is closed on Fridays during the summer Benefits begin on the first of the month, coinciding with or following hire. Benefits begin on the first of the month, coinciding with or following hire. For additional information on our vast array of benefits, read through our benefits guide.

Overview:

NOTE:

Compensation determinations will be made based on years of required relevant occupational experience and meeting educational requirements.

POSITION SUMMARY

: Provide confidential strategic support to the Vice President (VP) of Student Affairs in the leadership of student services of the college. Serve as a department lead for the Student Affairs department, supporting coordination, communication, and execution of division priorities. Build and maintain strong working relationships with staff, colleagues, and counterparts at the other WTCS districts. Must perform tasks without direct supervision and maintain confidentiality. Deliver exceptional customer service experience to both internal and external customers throughout every interaction.

REASONABLE ACCOMMODATIONS/ADA

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Responsibilities:

ESSENTIAL FUNCTIONS

(Other duties may be assigned): (40%) Student Affairs Manage and monitor Student Affairs projects, including student information systems, software implementations, grants, reporting, and departmental initiatives. Support Student Success planning by researching issues, analyzing impacts, prioritizing projects, and assisting with VP goals, deadlines, and monthly reports. Track college initiatives through dashboards, scorecards, reports, and data analysis to support decision-making. Prepare, maintain, and analyze operational reports and data to support Student Affairs decision-making, identify trends, monitor outcomes, and inform continuous improvement efforts. Maintain Student Affairs communications and content, including The Bridge pages, closed-circuit TV messages, posted materials, and BetterMynd student outreach. Provide operational support by answering questions, resolving issues, assisting with Welcome Center coverage, and delivering excellent customer service. Coordinate annual updates to the Student Handbook, College Catalog, program sheets, and PolicyTech procedures. Serve on Title

IX, WCAG

Title II, and HLC accreditation efforts by maintaining communications, records, evidence, and documentation. Support the ERP student implementation by assisting with project coordination, documentation, communication, and follow-up activities across Student Affairs areas 30%) Student Affairs Operation Support Facilitate in the creation and maintenance of student online technology resources by tracking updates, managing documents, and ensuring accessibility for students. Communicate, monitor, and coordinate required departmental training required for Student Success staff Provide administrative support for academic pathways, including maintaining documentation, tracking timelines, and supporting communication with partner institutions. Maintain and update academic pathways to ensure information remains current and accurate. Schedule meetings and prepare materials related to pathway development. Maintain web pages and related communication tools that provide accurate and accessible information about AA/AS and articulation opportunities. Assist with New Employee Orientation presentations, as needed. Assist in creating High School (including transcripted credit and 38.14 contracts) contracts. ( 20%) Office Leadership Provide confidential administrative support to the VP, including managing the calendar, coordinating meetings, scheduling travel, and maintaining files. Prepare agendas, materials, minutes, and follow-up items for leadership meetings and other meetings led by the VP. Support the VP with department communications, presentations, annual planning, scorecards, HLC-related work, and budget preparation and monitoring. Manage office operations, including supplies, P-card purchases, travel arrangements, business cards, name badges, and nameplates. Serve as a resource for the Leadership Team office and collaborate with counterparts across the technical college system on projects as needed. (10%) College Records Management Define, establish, implement, provide training, and manage the college's records management program, including physical and electronic formatted records. Research and provide recommendations to address the daily management, retention, and disposal of records. Prepare the records retention schedule to ensure that the retention period requirements meet the college, federal, state, and local requirements. Recommend changes to the retention periods based upon changes in legal requirements; recommend extension of legal retention periods for valid business reasons. Coordinate the annual audit, disposal, training, and records schedule review with each department's records coordinator.

Qualifications:

EDUCATION AND EXPERIENCE

Bachelor's degree from an accredited college or university in a related discipline required. Minimum of two years of relevant occupational experience required. Higher education experience, preferred

Note:

May consider candidates with alternative combinations of education and experience consistent with the College's equivalency guidelines.

CERTIFICATIONS, LICENSURE, REGISTRATION

None

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE Knowledge of Lakeshore's mission, vision, and strategic direction. SKILLS Proficient in the use of Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook, etc.). Excellent written and verbal communication skills. Strong organizational and time-management skills. Effective interpersonal skills and customer service skills. Strong critical thinking and problem-solving skills.

ABILITIES

Adapt quickly to new and changing technology. Perform work accurately and thoroughly, with a high level of accountability and attention to detail. Work independently, as part of a team, and/or with minimal supervision. Present self in a professional, ethical, and respectful manner at all times. Use discretion and maintain a high level of confidentiality. Prioritize and manage multiple projects or tasks, maintaining deadlines. Establish and maintain effective working relationships and relate successfully with staff, students, and all stakeholders.

PHYSICAL DEMANDS/WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment may require multi-tasking. The noise level in the work environment is usually moderate.

CONDITION

(S)

OF EMPLOYMENT

Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College. This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.

Pay Range:

Starting from USD $24.61 - USD $28.95 /Yr.