Bar Manager

Black Swan Hospitality is building the founding management team for By The Sea - our newest coastal venture opening this July. We're searching for hospitality-driven leaders who know how to balance finesse with hustle: the kind of managers who can curate unforgettable guest experiences while also jumping into the beautiful chaos of an opening week with sleeves rolled up and standards high. If you thrive in high-energy environments, lead with warmth and precision, and believe great restaurants are built by teams willing to do a little bit of everything, we'd love to meet you. Think polished, but never pretentious. Coastal, but elevated. Organized enough to run service- adaptable enough to build it from the ground up.

BAR MANAGER

This job description outlines the primary duties and responsibilities of the role; however, it is not intended to be an exhaustive list. Duties, responsibilities, and expectations may be modified, added, or removed. Sales Performance & Profitability  Drive top-line sales growth and overall bar profitability  Manage alcohol and bar labor costs at or below budget  Develop strategies to increase check averages, leveraging upselling techniques, staff training, and promotional campaigns.  Lead ongoing staff education focused on cocktails, wine, beer, menu knowledge, and guest engagement  Design promotional beverage programs, including feature cocktails, seasonal specials, staff incentives, and inventory optimization strategies  Analyze beverage sales trends, PMIX Reports, and menu performance to identify growth and margin opportunities and margin improvements Restaurant & Bar Operations  Place weekly orders for liquor, beer, wine, non-alcoholic beverages, and dry goods  Monitor inventory levels closely; audit pricing and work proactively with vendors to secure best pricing, incentives, allocations, and placement support  Oversee the batching program to ensure consistency, efficiency, and proper execution  Ensure all inventory items are accurately costed and maintained in Radar  Verify all deliveries for accuracy and follow up on discrepancies immediately  Monitor waste, breakage; enforce pour standards and recipe compliance  Maintain organization of all bar storage areas, including walk-ins, liquor cages, and attic storage  Oversee bar equipment maintenance and supply ordering; coordinate repairs with Micah or approved vendors with General Manager approval  Maintain and update bar manuals, recipes, prep guides, and steps of service  Maintain proficiency in Toast, OpenTable, Radar, Ottimate, Perfect Venue, and Canva  Ensure opening and closing procedures are followed and all bar operations meet health department, sanitation, and food safety standards  Promote sustainability through responsible use of energy, water, recycling, and reusables  Maintain brand standards across cocktails, presentation, glassware, and service execution Scheduling, Labor & Team Development  Forecast bar labor in Radar and post schedules at least two weeks in advance  Interview, hire, onboard, train, mentor, and evaluate bar team members  Ensure completion of all required training and certifications for new hires  Conduct 90-day and annual performance reviews and support career development  Monitor staff morale and address concerns proactively to maintain a positive workplace culture  Ensure compliance with California labor laws; consult the General Manager, Operations Team and HR when clarification is needed Responsible Alcohol Service & Compliance  Enforce responsible alcohol service standards, including proper ID checks  Ensure compliance with ABC regulations and company alcohol policies  Maintain oversight of RBS certification requirements and staff compliance  Address alcohol-related incidents professionally and complete all required documentation Administrative Responsibilities  Review and respond to Slack communications  Monitor upcoming events in Perfect Venue with a two-week outlook and adjust orders and schedules as needed  Approve and code invoices in Ottimate; follow up on missing or past-due invoices with vendors and Accounts Payable  Ensure W-9s and Certificates of Insurance are obtained for all new vendors  Review labor reports, bar sales, and performance metrics in advance of management meetings  Attend weekly management meetings and report on bar labor, sales, and operational needs  Maintain regular communication with AMP Services to support weekly accounting processes  Plan at least one quarterly bar-focused event to increase sales and brand presence  Review BEOs in advance to ensure product ordering and staffing levels are appropriate and timely  Build and maintain strong relationships with vendors and distributor representatives  Review preliminary financial analyses and post any updates or changes in the Slack channel  Respond to guest or employee injuries by following SOPs outlined in the Intranet and completing all required documentation Menu Development & Seasonal Menu Changes  Coordinate tastings with vendors prior to menu changes; otherwise limit tastings  Ensure cocktail, wine, and beer programs are fully developed, cohesive, and aligned with brand standards  Update Toast buttons, website and printed menus, training materials, and Canva assets  Distribute recipes, prep guides, and documentation to staff a month before launching a new menu  Submit the monthly beverage tests to the General Manager for review Inventory, Cost Controls & Systems  Set up inventory management system (pars, counts, variance tracking)  Implement procedures for waste, breakage, comps, and theft prevention  Create standardized recipes, specs, and yield expectations  Cost menu items below budget Staffing & Training  Interview, onboard and train bar staff  Develop training materials including recipes, service standards, and safety protocols  Certify staff on responsible alcohol service (RBS/ABC requirements) Service Standards & Guest Experience  Define bar service flow, ticket times, and guest interaction standards  Ensure consistent execution of recipes, garnishes, and presentation  Align beverage program with culinary offerings and pairings Inventory Management  Update inventory sheets weekly with purchases and pricing changes  Submit new inventory items in the inventory Slack channel with all required information  Enter inventory counts into Radar by Thursday following period end  Review inventory results for discrepancies, pricing errors, and variance issues Hospitality  Maintain a strong presence behind the bar; ensure all guests are acknowledged  Focus on flawless execution and a smooth restaurant flow  Strive for 5-star ratings on Guest Service Feedback, Yelp, Google, and OpenTable; following up on unsatisfactory reviews promptly  Lead by example—hospitality starts with us; a hospitable leader cultivates a hospitable team  Encourage small, thoughtful gestures and moments of unexpected hospitality.  Keep the bigger picture in mind: how will today's service inspire guests to return?  Create a "Welcome Home" experience for both guests and team members.  Think like an owner—curate the level of hospitality we aspire to deliver.  Deliver unique and genuine care that leaves a lasting impression and inspires stories from our guests  Treat guest complaints as opportunities to resolve issues and exceed expectations  Address guest concerns immediately, ensuring issues are resolved as quickly as possible

BLACK SWAN HOSPITALITY MISSION STATEMENT

"Unexpected hospitality by design" Opening Responsibilities Pre-Opening — By The Sea  Develop beverage menu in alignment with the restaurant's brand  Cost all beverage items to ensure it meets budget  Ensure all beverage recipes are fully documented and that clear recipe pamphlets and batching guides are created  Work with vendors, distributors, and reps to set up accounts  Build bar equipment list and glassware which must be approved by the Operation Team  Establish par levels, ordering systems, and inventory processes  Create job descriptions and training manuals  Hire, train, and schedule bar staff with continued staff education and preshifts  Create bar SOPs (recipes, service standards, opening/closing duties)  Build the inventory storage locations in

Radar Pay:

$70,304.00 - $75,000.00 per year

Benefits:

Dental insurance Employee discount Health insurance Paid time off Paid training Vision insurance

Work Location:

In person