Bilingual Administrative Assistant

Bilingual Administrative Assistant at Kavaliro Bilingual Administrative Assistant at Kavaliro in San Quentin, California Posted in 1 day ago.

Type:

full-time

Job Description:

ROLE:

This is a temporary position for a Senior Administrative Secretary for School District who can answer phone calls, greet walk-in visitors, and is bilingual-preferably Spanish-speaking.

DURATION

no end date at this time

PAY :

$33.04 per hour.

JOB DESCRIPTION

Our client is seeking an Administrative Secretary for a contract opportunity. Under direction, performs a wide variety of clerical and secretarial duties in support of the assigned program or department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Meetings and Conferences:

Prepares and distributes notices and agendas; Schedules meetings and facility arrangements including equipment needs, refreshments, set-up and breakdown; Prepares, delivers, and sets up supplemental materials; Monitors participant attendance; Prepares and distributes minutes and follow-up actions.

Communications and Interpersonal Relations:

Interprets, clarifies and explains Marin County Office of Education policies and programs to students, staff, parents and the general public; Communicates orally and in writing with school district personnel and outside agency personnel relating to programs, students, etc.; Develops routine letters, memos, reports and telephone messages; Serves as receptionist to office or school site, screening and greeting callers and visitors; Screens phone and mail for prioritization and action.

Recordkeeping/Filing:

Maintains budget records, including recordkeeping of expenditures; Maintains mileage logs, prints requisitions and telephone logs; Maintains and updates assigned list serves; Requests and receives, or transfers student records; Establishes, maintains and updates changes to records, files, and other data information including extracting data for a variety of requests or reports; Completes student progress reports and documents; Completes accident and illness reports, monitors staff time records and records staff absences; Develops and maintains filing systems for ease of access.

MINIMUM QUALIFICATIONS

3+ years of hands on administrative experience Preferably bilingual (Spanish/English), with the ability to speak and write in Spanish Successfully, an individual must be able to perform each essential duty satisfactorily. Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including courses in office practices and procedures and experiences in relating effectively with staff and the public.