Bookkeeper / Office Manager

If you take pride in keeping the books clean and the office running smoothly, this is the job for you. Madison Mill is hiring a Bookkeeper / Office Manager to keep the financial and operational backbone of one of the most established specialty millwork manufacturers in North America running smoothly. Daily accounting entries. Finance and business administration activities. Attention to compliance. Reports the leadership team can trust. A well-run office that supports a busy plant. We are looking for a steady hand who knows accounting cold, takes pride in the details, and wants to do their best work. We have built the business. We have the customers. We have the people. What we need is the right finance and office professional to help us run it well. If that is you, keep reading. Why Madison Mill For more than 65 years, our customers have trusted us to make exceptional wood products — dowels, mouldings, tool handles, closet rods, garden stakes, drying racks, and hundreds of other items that put real wood into people's hands and homes around the world. We are growing. We are investing in our equipment, our facility, and our people. And we are building a team — on the plant floor and in the office — that takes pride in their work. We are American-made and Tennessee-crafted. We are handshake people — we keep our commitments and we expect the same. We are problem-solvers, not problem-finders. We measure twice, cut once. And we have fun doing what we do. For the right professional, this is a chance to own the books and manage the office at a stable, growing manufacturer — alongside other people who care about doing things well, at a company that is investing in its future and in yours. We support training, professional development, and growth for people who earn it. The Role This is a hands-on role for a numbers-and-details professional. You will own the day-to-day bookkeeping and accounting — AP, AR, payroll entry, cash receipts, receipt of goods, audit prep, and assist with month-end and year-end close — and keep the office running so production, sales, and leadership can do their best work. You will work with the CFO, the leadership team, and our outside CPA to keep our financials clean, accurate, and on time — and you will assist with administrative, HR, compliance, and office management needs. You will report to the CFO. Key Activities and Responsibilities Bookkeeping and Accounting Record financial transactions — account maintenance, purchases, sales, receipts, cash deposits, and payments — into ledgers and accounting software accurately and on schedule; Manage accounts payable — enter vendor invoices accurately and on schedule, enter receipts of goods, maintain vendor profiles, and check/match/file payables packages when complete; Manage accounts receivable — invoice customers, apply payments, maintain customer profiles, check/match/file receivables packages when complete; Maintain monthly, quarterly, and annual accounting checklists; Maintain the general ledger; record journal entries, accruals, and prepaids; Assist with month-end and year-end close on a defined schedule; Contributing to the development and review of annual operating budgets and performance projections. Payroll and Benefits Administration Assist with processing payroll on schedule — enter payroll and applicable statistics into accounting software and maintain accruals as required; Maintain employee records, W-4s, I-9s, and new hire paperwork; Assist with payroll taxes; preparation of W-2s, 1099s, and year-end reporting on time. Office Management and Administration Be the front door to the office — greet visitors, answer the main line, and handle mail and shipping; Manage office supplies and equipment as directed by senior management — phones, copier, IT support, janitorial, and more; Maintain organized digital and physical files and records; Support HR functions — onboarding paperwork, employee files, and policy updates; Support the CFO and leadership team with scheduling, meeting prep, presentations, and ad hoc requests. Compliance, Controls, and Continuous Improvement Strong working knowledge and compliance with GAAP; Maintain documentation for tax, business licenses, insurance, and other compliance items; Coordinate with our outside CPA on tax filings, audits, and year-end work as directed by CFO; Protect information by understanding and following internal controls — segregation of duties, approvals, and documentation (3-way match process); Suggest improvements to our processes and reporting — we listen to the people doing the work. Requirements At least 3 years of full-cycle bookkeeping or staff accounting experience — manufacturing or distribution preferred; Strong proficiency with enterprise level accounting software required - experience with Sage 100 and digital filing systems preferred; Experience supporting multiple divisions and ERP implementation a preferred; Strong Excel skills — queries, pivot tables, VLOOKUP / XLOOKUP, basic formulas, and clean data hygiene; Solid understanding of GAAP basics — accruals, prepaids, fixed assets, and close procedures; Experience running payroll — through a service such as Paycor, Paychex, ADP, or in-house; Comfortable handling confidential financial with professionalism and discretion; Associate or bachelor's degree in accounting, finance, or business preferred; equivalent experience considered; CPA certification a plus but not required; Comfortable being on-site in an office attached to a working manufacturing plant; Spanish-language ability a plus. Skills We Are Looking For Accuracy — highly organized and detail-oriented, your numbers tie out the first time, every time; Organization — you can manage multiple deadlines, files, and inboxes without dropping things; Compliance - you can ensure and enforce compliance with Company controls and policies; Discretion — you handle confidential financial and personnel information with judgment and care; Communication — you can explain a number to someone who is not an accountant; Self-direction — you can run a calendar and an office without constant supervision; Flexibility — adapts to changing priorities and works well in a fast-paced environment; Software fluency — comfortable in accounting software, Excel, email, and learning new systems; Process-mindedness — you see a messy workflow, and you tighten it up. Qualities We Are Looking For Takes pride in the work — high attention to detail and uncompromising integrity; Punctual and reliable — shows up, on time, ready to work; Honest and accountable — owns mistakes, fixes them, learns from them; Action-oriented — does not wait around when there is work to be done; Open to coaching and feedback; Wants to grow — interested in taking on more responsibility over time; Lives our values: shares joy in the work, keeps handshake commitments, and leaves things better than they were found.

The Details Status:

Full-time, salaried.

Compensation:

$60,000 to $80,000 per year, commensurate with experience and skill.

Benefits:

Health insurance, paid time off, formal training as required, and ongoing professional development.

Schedule:

Office hours are 8:00 AM to 5:00 PM, Monday through Friday with occasional ad-hoc after hours project duties. Consistent, full-time attendance is essential.

Physical Setting:

Office attached to manufacturing plant in Ashland City, Tennessee.

Work Location:

On-site, in person. How to Apply Send a resume to jobs@madisonmill.com . We read every application. About Madison Mill Based in Ashland City, Tennessee, Madison Mill is a leading manufacturer of specialty millwork. We make hundreds of items — dowels, mouldings, tool handles, closet rods, garden stakes, housewares like wooden drying racks, tiny button plugs, and many more. Wood products are special, and we are proud to put exceptional woodwork into people's hands and homes all around the world. Our craftsmen bring joy to craft projects, parades, gardens, and kitchen tables — and so much more. Madison Mill hardwood products have been the trusted foundation for DIY creators and woodworking pros for nearly 65 years. Like an Appalachian forest, our roots run deep. Passionate about our products, our people, and our community — we are American-made.

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

Flexible schedule Health insurance Paid time off Professional development assistance

Physical Setting:

Office Education:

Associate (Preferred)

Experience:

Bookkeeping or Accounting:

3 years (Required)

License/Certification:

CPA (Preferred)

Work Location:

In person