Find & Apply For Administrative Manager Jobs in Stillwater, Oklahoma

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, jeannette.parrish@okstate.edu Work Schedule Monday- Friday, 8 AM-5 PM with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $44,720 - $62,500 Salary Special Instructions to Applicants Please include: a Resume, Cover Letter, and Contact Information for three professional references. About this Position The Spears School of Business is seeking a sharp, highly organized Executive Administrative Associate to support the Dean and keep the college's leadership engine running smoothly. This role is the hub of communication, coordination, and executive operations — ideal for someone who thrives in a fast-paced environment and handles sensitive information with absolute discretion. What You'll Do Serve as the Dean's right hand — managing confidential materials, drafting communications, coordinating travel, and ensuring deadlines are met.

Oversee meetings and major events:

scheduling, logistics, agendas, materials, minutes, and follow‑through. Keep the Dean's Office running efficiently: supervising workflows, managing calendars, and maintaining master files. Provide authoritative guidance on university and college policies, responding independently to inquiries and routing information accurately. Support academic processes including promotion, tenure, and faculty evaluations. Jump in where needed — assisting Vice/Associate/Assistant Deans and Director of Business Operations during peak periods or absences. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) 7 years of progressive administrative support experience including 3 years of administrative support to a director level or above. Post-secondary education may be substituted for years of required experience. Skills, Proficiencies, and/or

Knowledge:

Working knowledge of principles and procedures of accounting, office management, public relations, and supervisory skills. Familiarity with software and use of Outlook and calendars required. Ability to handle situations of a confidential and sensitive nature with minimal direction to maintain good public relations with a diverse public. Willingness to learn new skills, as required, to perform various tasks for the Dean. Must be knowledgeable in Microsoft Word and Excel, Preferred Qualifications Bachelor's