Find & Apply For Administrative Manager Jobs in Newport News, Virginia

ASSISTANT DIRECTOR OF GENERAL SERVICES

Location:

GENERAL SERVICES

Posting Start:

09/22/2026

Posting End:

10/24/2026

Details:

Click Here for

Job Description Target Hiring Range:

$87,382.42

• $125,024.

96 Based on Experience. Bachelor's Degree in Public or Business Administration (or related field) 5-7 years managing and supervising a medium to large vehicle/asset fleet 3-5 years supervisory experience; equivalent education/experience acceptable. Advanced degree preferred. See full job description for details

GENERAL STATEMENT OF RESPONSIBILITIES

Under limited supervision, this position assists the Director in the overall management and administration of the General Services Department, to include vehicle and portable assets, as well as City facility maintenance operations. Provides departmental leadership and is responsible for developing and administering programs and systems, including capital programs, to support and promote high performance strategies and to meet organizational needs, vision and values; serves as Director as needed. Reports to the Director of General Services.

ESSENTIAL JOB FUNCTIONS

Assists the Director in the overall management and administration of the City's vehicle & equipment fleet and facility maintenance operations. Provides administrative oversight and coordinates departmental activities and functions. Assists with budget preparation, manages purchasing, monitors and measures the performance of suppliers and service providers. Monitors the administration of the day-to-day capital and general expense budget. Serves as the department's purchasing card (P-Card) administrator and Freedom of Information Act (FOIA) representative. Advises and assists in developing the departmental direction, priorities, goals and objectives to meet City and departmental needs. Assists in developing and evaluating internal policies and operating procedures; develops staff organization to effectively carry out departmental operations; manages the functionality and workflow of all technology support systems related to management software, automated fuel distribution systems, motor pool, and additional specific web-based applications applicable to the various department divisions. Establishes systems for ensuring City and departmental personnel policies and procedures are appropriately administered. Assists with administering departmental human resources functions including effective supervision of assigned staff, employee selection, performance management, employee relations, and related activities. Responsible for identifying and assessing organizational needs across a variety of asset acquisition, maintenance, and repair issues. Researches and develops new and innovative systems and programs in keeping with organizational vision and values; and proactively deals with emerging issues. Responsible and accountable for coordinating activities with other City departments, other jurisdictions and state and federal agencies as appropriate; performs studies in a variety of areas, prepares reports, analyzes data and makes recommendations to City officials. Performs other duties as assigned.

PERFORMANCE STANDARD

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City's Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

REQUIRED KNOWLEDGE

Equipment Management and Administration — Thorough knowledge of the principles, practices and procedures of equipment management systems including automotive and specialized heavy equipment and equipment maintenance technology. General knowledge of municipal organization and operations, and related state, federal and local agencies and organizations. Human Resources

• Knowledge of human resources and modern business principles, theories and practices to include Strategic Planning, FLSA, FMLA, and related laws and regulations. Knowledge of organizational development including training principles and practices. Knowledge of recruitment, selection and utilization of a HRIS. Management of Personnel
• Knowledge of leadership techniques, principles and procedures to assign, schedule, supervise, train, and evaluate the work of assigned staff. Knowledge of office systems, practices and administration. Customer Service
• Thorough knowledge of principles and processes for providing customer services.

This includes setting and meeting quality standards for services and evaluation of customer satisfaction.

REQUIRED SKILLS

Critical Thinking

• Utilizes logic and reasoning to understand, analyze, and evaluate complex situations and then to research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.

Applies general rules to specific problems to produce answers that make sense. Combines pieces of information to form general rules or conclusions. Judgment and Decision Making

• Evaluates the best method of research and then exercises appropriate judgment in establishing priorities and resolving complex matters. Considers the relative costs and benefits of potential actions to choose the most appropriate one. Interpersonal Relationships
• Develops and maintains cooperative and professional relationships with employees, managers and representatives from other departments and organizations.

Shares knowledge with staff for mutual and departmental benefit.

REQUIRED ABILITIES

Coordination of Work

• Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Performs a broad range of supervisory responsibilities over others. Communication
• Excellent ability to communicate complex ideas and proposals effectively to include the preparation of reports, agendas and policies. Excellent ability to listen and understand information and ideas presented verbally or in writing. Ability to handle a variety of human resources issues with tact and diplomacy and in a confidential manner. Accounting and Budgeting
• Ability to perform arithmetic, algebraic and statistical applications.

Ability to employ economic and accounting principles and practices in the analysis and reporting of financial data.

EDUCATION AND EXPERIENCE

Requires a Bachelor's Degree in Public Administration, Business Administration or a related field and 5

• 7 years of progressively responsible experience managing and supervising a medium to large vehicle and asset fleet with 3
• 5 years of supervisory experience, or an equivalent combination of education and experience.

Advanced degree is desirable.

ADDITIONAL REQUIREMENTS

Requires an acceptable general background check to include a local and state criminal history check and a valid driver's license with an acceptable driving record. A National Association of Fleet Administrators (NAFA) Fleet Management Certification, facilities management experience, knowledge of municipal equipment technology systems, and governmental purchasing laws combined with public sector experience preferred.

PHYSICAL REQUIREMENTS

Requires the ability to exert light physical effort in sedentary to light work. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at keyboard or work station.

SENSORY REQUIREMENTS

Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

ENVIRONMENTAL EXPOSURES

Essential functions are regularly performed without exposure to adverse environmental conditions. If interested in learning more and to apply visit https://www.nnva.gov/193/Apply-for-a-Job

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HISTORY and

EDUCATION

Pay:

$87,382.42

• $125,024.

96 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance

Experience:

managing a medium to large vehicle and asset fleet : 5 years (Required) supervisory: 3 years (Required)

Work Location:

In person