Find & Apply For Administrative Supervisor Jobs in Fontana, California

About Us Haven Crest Congregate Living is a six-bed residential healthcare facility committed to providing compassionate, personalized care. We are seeking an organized and dependable Administrative and Staffing Coordinator to support daily operations and coordinate nurse and CNA schedules. Responsibilities Prepare and maintain nurse and CNA schedules. Track staff availability, time-off requests, and attendance. Coordinate coverage for call-outs and notify management of staffing gaps. Monitor scheduled hours and flag potential overtime for approval. Review timecards for missing entries and prepare payroll information for management. Maintain employee files and track license, certification, CPR, and training expiration dates. Assist with recruitment, interview scheduling, onboarding paperwork, and orientation coordination. Organize resident admission paperwork, maintain administrative records, and scan and file documents. Coordinate resident appointments and transportation with nursing staff. Track authorization expiration dates and follow up on administrative paperwork. Monitor supplies, prepare purchase requests, and coordinate approved deliveries. Maintain calendars, maintenance requests, and administrative checklists. Answer routine calls and communicate professionally with staff, families, vendors, and referral sources. Protect confidential employee and resident information. Provide management with a weekly update on staffing needs, upcoming deadlines, and outstanding tasks. Qualifications Previous administrative, staffing, or scheduling experience required. Experience in a congregate living facility, skilled nursing facility, home health agency, assisted living community, or similar healthcare setting preferred. Strong organizational skills and attention to detail. Comfortable using Microsoft Office or Google Workspace, including spreadsheets and shared calendars. Ability to manage changing priorities and follow through on tasks. Clear, professional written and verbal communication. Ability to handle sensitive information with discretion. High school diploma or equivalent required. Ideal Candidate You are proactive, reliable, and comfortable working with a small team. You can keep schedules and records organized, communicate staffing concerns promptly, and help management keep daily operations running smoothly. This is an administrative position. Clinical questions and care decisions must be referred to licensed nursing staff. How to Apply Apply through Indeed with your resume and a brief description of your administrative or healthcare scheduling experience. Please include your weekly availability. Haven Crest Congregate Living is an equal opportunity employer.

Pay:

$22.00 - $24.00 per hour Expected hours: 20.0 per week

Work Location:

In person