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Now viewing: Administrative Coordinator
RH
Robert Half
Administrative Coordinator
Entry-Level JobVerifiedNo experience needed
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Entry-Level Job
Verified
No experience needed
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Job Description
We are looking for a
PART-TIME
(approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently.Administrative Coordinator Responsibilities:
- Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.
- Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.
- Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.
- Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.
- Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.
- Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.
- Process or track rental-related payments and help ensure property operations remain organized and on schedule.
- Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination.