Find & Apply For Administrative Supervisor Jobs in San Carlos, California

Overview We are an established and growing group of companies operating under centralized management. We are looking for a reliable, organized, and detail-oriented professional to support our bookkeeping and daily administrative operations across multiple business entities. This is a full-time, on-site position based out of our designated home office in San Carlos, CA. The home office will serve as the candidate's primary workplace and central location for overseeing the financial and administrative operations of our multiple business entities. The candidate will be responsible for managing full-cycle bookkeeping, coordinating daily administrative activities, overseeing vendor, and serving as the primary administrative point of contact across the organization. This role requires someone who is highly organized, self-motivated, trustworthy, and capable of independently managing multiple responsibilities while maintaining clear communication with management and team members. Key Responsibilities 1. Bookkeeping & Financial Management Manage daily financial transactions across multiple business entities and company accounts. Maintain accurate and organized general ledgers for all entities. Perform monthly bank, credit card, and company account reconciliations. Manage accounts payable (AP) and coordinate timely vendor payments. Process incoming invoices and bills and route them for appropriate approval. Maintain organized financial records and supporting documentation. Prepare complete and accurate year-end books for tax preparation. Coordinate directly with the external CPA regarding bookkeeping records and year-end tax preparation. Assist with financial reporting and other accounting-related tasks as needed. Ensure financial records are accurate, current, and properly maintained for each business entity. 2. Administrative & Office Operations Oversee daily administrative from the home office. Coordinate and manage administrative needs across all business entities. Anticipate operational needs and proactively address administrative matters. Coordinate vendor relationships, service providers, and inventory ordering. Process and track incoming bills, invoices, and office-related expenses. Maintain organized office files, records, and documentation. Assist management with administrative projects and operational coordination. Ensure smooth and efficient day-to-day operations across the organization. 3. Team Coordination & HR Support Serve as a primary point of contact for internal administrative and operational questions. Process and manage payroll for designated business entities. Maintain clear and professional communication with management and team members. Assist with employee onboarding paperwork and basic HR record-keeping. Maintain confidential employee, company, and financial information with professionalism and discretion. Support management with general administrative and personnel coordination. Follow up on outstanding administrative matters and ensure tasks are completed in a timely manner. Qualifications & Experience Minimum of 3 years of bookkeeping and administrative or office management experience.

QUICKBOOKS ONLINE EXPERIENCE IS A MUST.

Previous experience managing bookkeeping for multiple separate business entities is strongly preferred. Strong understanding of full-cycle bookkeeping and accounting procedures. Experience with bank reconciliations, credit card reconciliations, accounts payable, and general ledger maintenance. Familiarity with year-end accounting and tax preparation workflows. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Ability to work independently, take initiative, and exercise good judgment. Professionalism and discretion when handling confidential financial and HR information.

Pay:

$30.29 - $36.48 per hour Expected hours: 30.0 - 40.0 per week

Benefits:

Employee discount Paid time off

Experience:

Bookkeeping:

3 years (Required)

Work Location:

In person