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ADMINISTRATIVE & OFFICE SUPPORT COORDINATOR

Diamond Fire Protection LLC Temecula, CA Job Details Full-time $22 - $25 an hour 9 hours ago Qualifications Customer communication Administrative experience Attention to detail Contracts Construction experience Office experience Full Job Description

ADMINISTRATIVE & OFFICE SUPPORT COORDINATOR

Diamond Fire Protection is seeking a dependable, organized, and highly motivated Administrative & Office Support Coordinator for our Temecula office. This is an important position within our growing company. You will work directly with management while supporting operations, sales, accounting, customers, and project teams. We are looking for someone who takes ownership, stays ahead of deadlines, solves problems, and makes sure important items do not fall through the cracks.

RESPONSIBILITIES

• Answer phones, emails, and customer inquiries professionally
• Schedule meetings, appointments, inspections, and project activities
• Maintain organized project and company records
• Prepare documents, reports, proposals, and spreadsheets
• Assist with invoices, purchase orders, contracts, and change orders
• Coordinate customer, vendor, and internal communications
• Update Monday.com and company tracking systems
• Assist with basic accounting and administrative follow-up
• Track outstanding documents, deadlines, and action items
• Support management with daily office requirements and special projects
• Help improve administrative processes as the company grows

WHO WE ARE LOOKING FOR

The ideal candidate is organized, professional, detail-oriented, comfortable with technology, and capable of managing multiple priorities without constant supervision. Previous administrative or office experience is preferred. Experience in construction, fire protection, contracting, accounting support, or a service-related business is a plus.

COMPENSATION

$22-$25 per hour, based on experience and qualifications. Full-Time Temecula, CA 92590 WHY

JOIN DIAMOND?

Diamond Fire Protection is growing, and we are building a team that can grow with us. This is not simply a position to answer phones and process paperwork. We are looking for someone who wants to become an important part of the company, take ownership of their responsibilities, and earn additional opportunities as the organization expands.

READY TO JOIN US?

If you are organized, dependable, proactive, and take pride in getting things done correctly, we want to hear from you. Apply today with your resume and include a brief introduction telling us why you believe you would be a strong fit for Diamond Fire Protection. We are actively interviewing and looking for the right person to join our team.

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Experience:

Clerical:

1 year (Preferred) Ability to

Commute:

Temecula, CA 92590 (Preferred)

Work Location:

In person