Find & Apply For Administrative Supervisor Jobs in Willington, Connecticut

Job Overview CTE North America and Innovativ Hoisting are seeking a dynamic and highly organized Administrative Coordinator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service areas. The ideal candidate will demonstrate strong organizational skills, technical proficiency, and a proactive attitude to keep our office running efficiently.

Key Responsibilities:

Process, code, scan, and file invoices and other accounting documentation Collect receipts, reconcile company credit card statements, and follow up on missing documentation Maintain organized electronic and physical files Answer incoming phone calls, direct inquiries, greet visitors, receive packages, and assist with incoming deliveries and trucks Pack, label, and ship parts and other outgoing packages Prepare, scan, and maintain rental pickup and delivery paperwork Assist with weekly accounts payable documentation and filing Receive, save, and distribute monthly dealer statements Track employee hours and prepare monthly internal billing documentation Maintain warranty documentation and route information to the appropriate team Assist with incoming sales leads by entering new contacts, updating existing records, and documenting activity in HubSpot Qualifications Proven experience in administrative roles with a strong background in clerical work and customer service. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and familiarity with productivity software. Technical proficiency with office equipment such as multi-line phone systems, printers, and scanners. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong written and verbal communication skills; bilingual ability is preferred but not required. Demonstrated computer literacy including data entry, proofreading, filing systems, and calendar management. Ability to maintain professionalism with clients and team members while demonstrating exceptional phone etiquette and customer support skills. Join us as an Administrative Coordinator to be at the heart of our office operations! Your proactive approach will help us deliver outstanding service while fostering a productive workplace environment where everyone thrives.

Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person