Find & Apply For Administrative Supervisor Jobs in Naperville, Illinois

Position Summary Door Systems is seeking a friendly, energetic, and highly organized Receptionist / Administrative Support Coordinator to serve as the first point of contact for our customers, vendors, and employees while providing administrative support across the business. The ideal candidate will have a helpful, solutions-oriented mindset and be willing to take ownership of tasks from start to finish. This person should be comfortable managing multiple priorities, learning new processes, and stepping in wherever support is needed. We are looking for someone who approaches requests with a "how can I help?" mentality , rather than focusing narrowly on what is or is not part of their job. This position will have core daily responsibilities, but it is intentionally a flexible role. During periods of lower front-desk activity, the individual will assist Sales, management, and other departments with administrative projects and assignments. Key Responsibilities Front Desk & Communication Answer and direct incoming phone calls in a professional, cheerful, and helpful manner. Take accurate messages and ensure information reaches the appropriate person. Monitor incoming inquiries and communicate information by phone and email. Represent Door Systems professionally when interacting with customers, vendors, employees, and other business partners. Sales & Bid Support Provide administrative support for bids and the Sales team. Receive and organize information needed for customer quotes and ensure it reaches the appropriate Sales team member. Assist with miscellaneous Sales paperwork and administrative requests. Support bid documentation, bonds, prequalification requirements, and related administrative processes. Administrative & Compliance Support Assist with certificates of insurance and COI management. Coordinate various bond requirements, including bid, contract, payment and performance, surety, and contractor bonds. Assist with carpenter licensing requirements for municipalities as needed. Support new-vendor paperwork, W-9 documentation, prequalification, and compliance activities. Provide administrative assistance related to specialty insurance documentation. Support safety projects and Safety Team administrative activities. Office & Employee Support Maintain employee contact information and assist with new-employee binders and onboarding activities. Coordinate clothing orders and occasional office food orders/deliveries. Assist with Door Care monthly scope-of-work administration. Complete special projects and administrative assignments for managers as needed. What We're Looking For Positive and approachable: Naturally cheerful, friendly, and professional.

Service-minded:

Genuinely wants to help customers, coworkers, and managers.

Problem solver:

Looks for solutions rather than simply identifying why something cannot be done.

Ownership mentality:

Follows tasks through to completion and knows when to ask for assistance.

Flexible:

Comfortable taking on responsibilities outside of a rigid daily task list.

Strong multitasker:

Able to manage phone calls, emails, requests, paperwork, and changing priorities.

Organized:

Keeps information accurate and makes sure requests do not fall through the cracks.

Dependable:

Can be trusted to complete assignments and communicate when something needs attention.

Eager to learn:

Willing to learn Door Systems' products, people, terminology, systems, and business processes.

Team-oriented:

Understands that supporting the overall business is part of the role. What Success Looks Like The right person will become someone the organization can depend on to keep things moving . Customers receive a helpful first impression, Sales receives the information needed to respond to opportunities, administrative tasks are followed through to completion, and managers have a reliable resource for projects that need additional support. The strongest candidate will not need every situation spelled out in advance. They will learn the Door Systems business, understand where information needs to go, ask questions when necessary, and develop into a knowledgeable administrative resource for the Chicago operation.

Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance Ability to

Commute:

Naperville, IL 60563 (Preferred)

Work Location:

In person