Find & Apply For Administrative Supervisor Jobs in Holland, Michigan

Donati Industries is looking for a detail-oriented, organized, and proactive Accounting & Business Administration Coordinator to join our U.S. team. This position is part of a planned transition within our office team. The employee currently handling many of these responsibilities is preparing for retirement, and the selected candidate will have the opportunity to work directly alongside her for a structured training and knowledge transfer period, before gradually taking full ownership of the role. The primary focus of this position will be Accounts Payable, Accounts Receivable, and Human Resources administration. The role will also provide support to other business functions, including customer service, sales order entry, logistics coordination with external warehouses, inventory reconciliation, and purchasing activities.

Key responsibilities include:

supporting AP/AR activities, processing invoices and payments, maintaining employee records, assisting with onboarding and HR compliance, supporting order entry and general customer service, coordinating with external warehouses and supporting purchasing tasks such as purchase order creation and supplier follow-up. This is a full-time, on-site position. If you enjoy working in a collaborative, small business environment with hands-on responsibilities and cross-functional exposure, we encourage you to apply.

ESSENTIAL DUTIES

Accounts Payable, Accounts Receivable & Financial Support Process vendor invoices and ensure accurate coding, documentation, approval, and timely entry into the accounting system. Match vendor invoices with purchase orders and receiving information and investigate discrepancies with internal teams. Prepare and coordinate vendor payments in accordance with approved payment terms and company procedures. Monitor accounts payable balances, vendor statements, due dates, credits, and other AP-related issues. Maintain accurate vendor records and support new vendor setup and required documentation. Create customer invoices and process customer payments and ensure timely recording of all incoming receipts. Monitor accounts receivable balances and follows up on outstanding payment or other AR related issues. Monitor inventory levels from an accounting perspective Resolve customer billing or payment issues in coordination with internal teams. Support customer onboarding from an accounting perspective. Assist with monthly bank and credit card reconciliations. Coordinate with external accountants and international finance teams as needed. Maintain organized electronic records for financial documentation and year-end reporting. Support annual insurance audits and client diversity reporting. Assist with cross-check warehouse inventory accuracy with system records. Human Resources Support Maintain accurate and up-to-date employee records and HRIS systems in compliance with legal requirements. Support employee onboarding and offboarding, including documentation, benefits enrollment, and internal system updates. Administer employee benefits programs, including enrollments, terminations, and annual open enrollment coordination. Assist in recruitment by posting jobs, screening candidates, and coordinating interviews. Track and support performance evaluation cycles, including collecting forms and following up on completion. Assist with maintaining employee time clock records and assist with payroll coordination. Communicate with staffing agencies and help manage temporary employee reporting. Monitor relevant federal and state employment law updates and support ongoing review of HR policies, procedures, and employee handbook requirements to help maintain compliance. Organize HR training records and professional development planning in collaboration with team leaders, and support general employee compliance documentation as needed. Customer Service, Logistics & Purchasing Support Support sales order entry, order confirmations, and routine customer service inquiries as needed. Coordinate with external warehouses and logistics partners regarding shipments, order releases, and delivery-related issues. Assist with reconciliation of external warehouse inventory records against internal system inventory and investigate discrepancies with the appropriate teams. Support purchasing activities including creation and follow-up of purchase orders, supplier confirmations, delivery dates, and open order status. Communicate with vendors regarding routine order, delivery, invoice, and documentation issues and escalate exceptions when necessary. Provide general administrative and cross-functional support to the office team as business needs require.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities

EDUCATION & EXPERIENCE REQUIREMENTS

Associate's or Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field preferred. 3+ years of experience in accounting administration, AP/AR, HR support, customer service, purchasing, or business administration preferred.

SKILLS & KNOWLEDGE REQUIRED

Familiarity with accounting software and HRIS systems; experience with ERP or order management systems is a plus. Strong attention to detail, time management, and problem-solving skills. Excellent interpersonal and written communication abilities. Ability to handle confidential information with discretion.

• Comfortable collaborating across departments, with external partners, and with international teams.

Proficiency with Microsoft Word, Excel, and Outlook. Ability to navigate and learn new technology systems quickly. Ability to present a professional image to visitors and call customers.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands :

While performing the duties of this job, the employee must be able to remain in a stationary position for extended periods of time and be able to move about inside the office to access file cabinets, office machinery, etc. Operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer and must have the ability to use hands to handle, control or feel objects or controls and reach with hands and arms. Constantly communicate and exchange information with team members and must be able to effectively communicate correct information with vendors.

• Read/comprehend, write, communicate orally, reasoning and analytical abilities, and mental flexibility.

Occasionally will move objects up to 10 pounds. Occasionally climb stairs, bend, squat, kneel, crouch, and reach above shoulder to access materials and/or documentation. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus to compare and distinguish accounting and administrative data.

• Hearing ability to perceive the nature of sounds at normal speaking level with or without correction.

Ability to receive detailed information through oral communication and to make discriminations in sound.

Work Environment:

• While performing the duties of this job, the employee is regularly working in a typical interior/office work environment.
• Position may involve extended work hours.
• The noise level in the work environment is usually moderate.

TRAVEL:

This position requires travel 5% of the time. Maintain a valid Driver's License.

Pay:

$28.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Paid time off Retirement plan Vision insurance

Work Location:

In person