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Front Office & Administrative Coordinator Saratoga Independent School | Saratoga Springs, New York About Saratoga Independent School Saratoga Independent School is a vibrant independent school community committed to knowing and supporting each student as an individual. We believe that strong relationships, thoughtful teaching, and a collaborative community create the foundation for meaningful learning and growth. We are seeking a Front Office & Administrative Coordinator to join our school community and play an important role in the day-to-day experience of students, families, faculty, and staff. Position Overview The Front Office & Administrative Coordinator serves as one of the first points of contact for our community. This position combines a warm, welcoming presence with strong organizational and operational skills. The successful candidate will oversee key front-office functions, including attendance, dismissal, communication, visitor management, security procedures, and limited purchasing. Equally important, this person will bring a continuous-improvement mindset to the role—looking for ways to make school systems more efficient, cost-effective, safe, and user-friendly. This is an ideal position for someone who enjoys both people and systems: someone who can warmly greet a parent in the morning, efficiently manage a dismissal change, troubleshoot an operational issue, and then step back and ask, "Is there a better way to do this?" Essential Responsibilities Front Office & Community Experience Serve as a welcoming and professional first point of contact for students, families, visitors, faculty, and staff. Manage daily front-office operations and maintain an organized, welcoming environment. Answer and direct phone calls, emails, and routine inquiries. Provide accurate information and connect families and visitors with the appropriate members of the school community. Maintain appropriate confidentiality and discretion when handling student, family, and school information. Attendance & Dismissal Coordinate daily student attendance processes and maintain accurate records. Manage late arrivals, early dismissals, and changes to student dismissal plans. Support consistent and efficient dismissal procedures across the school. Communicate attendance and dismissal information clearly to families, faculty, and administrators. Evaluate existing attendance and dismissal systems and recommend improvements where appropriate. Safety & Security Manage front-office visitor procedures and building access protocols. Monitor front-office activity and maintain awareness of individuals entering and exiting the building. Support school safety and emergency procedures. Partner with school leadership to ensure front-office safety practices are consistent, clear, and effective. Identify opportunities to improve safety-related systems, tools, and procedures. Purchasing & Resource Stewardship Coordinate limited purchasing for designated school and front-office needs. Monitor routine supply needs and seek cost-effective solutions. Help reduce unnecessary spending, duplication, and administrative inefficiencies. What We're Looking For We are looking for a colleague who is: Warm and welcoming: You enjoy building positive relationships and understand that the front office sets an important tone for the school community.

Highly organized:

You can manage multiple priorities while maintaining accuracy and follow-through.

Proactive:

You notice what needs to be done and take initiative rather than waiting to be asked.

Solutions-oriented:

You approach challenges with curiosity and a desire to find practical solutions.

Systems-minded:

You naturally look for ways to simplify, streamline, and improve processes.

Collaborative:

You enjoy working with colleagues across the school and understand that strong operations depend on teamwork.

Discreet and trustworthy:

You understand the importance of confidentiality when working with students, families, and school information.

Adaptable:

You are comfortable responding to the unexpected while keeping daily operations moving forward.

Tech-Savvy:

Comfortable with computer based platforms, google suite, etc. Experience with customer relationship management (CRM) software is a plus. Qualifications Previous administrative, office, school, or customer-service experience preferred. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency with common office technology and willingness to learn new systems. Ability to maintain confidentiality and exercise sound judgment. Experience working in an educational environment is a plus, but not required. Why Join Saratoga Independent School? At SIS, every member of the staff contributes to the experience of our students and families. The front office is more than an administrative hub—it is a place where relationships begin, questions are answered, problems are solved, and our school community comes together each day. We value colleagues who bring professionalism, warmth, initiative, and a willingness to continually improve the way we work.

Position Details Position:

Front Office & Administrative Coordinator School:

Saratoga Independent School Location:

Saratoga Springs, New York Pay:

$20 to $24 per hour

Benefits:

401(k), health insurance, dental insurance, paid time off

Schedule:

Monday to Friday during the school year (September to June), with some flexibility in the exact hours. Hours during the summer are also a possibility.

Reports to:

Director of Business & Operations Saratoga Independent School is committed to fostering a welcoming and inclusive community for students, families, faculty, and staff. SIS does not discriminate based on age, race, color, national origin, sex, disability, or marital status in employment or any of the educational programs and activities that it offers or operates. We seek and encourage an ethnically and culturally diverse pool of candidates to seek employment with SIS when job openings occur. Application Documents Resume/CV Cover Letter List at least three professional references All credentials should be emailed to the following: Juan Ocampo-Valle Director of Business & Operations jocampo-valle@siskids.org

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Teaching:

1 year (Preferred)

Work Location:

In person