Find & Apply For Administrative Supervisor Jobs in Schenectady, New York

10% travel required for this position

Education:

• Associate's degree in business, communications, or a related field

Qualifications/Skills/Experience:

• Proven experience in administrative coordination, preferably in a training or educational setting
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Strong interpersonal skills and the ability to work collaboratively with diverse teams
• Knowledge of event planning and logistics coordination is a plus

Overview:

Client is a global leader in energy technology and is seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator for the PTI Academy. As a Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities:

• Coordinate certificate training programs: Assist in the planning, scheduling, and coordination of certificate training programs conducted by PTI Academy
• This includes managing participant registrations, facilitating trainings, preparing training materials, and ensuring smooth logistical arrangements.
• Administrative support: Provide administrative support to the PTI Academy team, including maintaining training records, managing course evaluations, and preparing reports

• Communication:

  Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders
• Respond promptly and professionally to emails, phone calls, and other forms of communication
• Facility management: Oversee the maintenance and organization of the office and training rooms, ensuring they are clean, well-stocked, and equipped with necessary resources
• Coordinate with relevant departments to address any facility-related issues
• Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history
• Maintain the Learning Management System with scheduled courses
• Ensure the confidentiality and security of all training-related data
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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