Legal Assistant — HOA Collections (Accounting Track) On-site
- Full-time
- The Plains, VA
- $22-$28/hour depending on experience and credentials About the Firm We are a small Virginia law firm working exclusively in homeowners association and condominium law, with a primary focus on assessment collections.
We represent community associations throughout the Commonwealth in resolving delinquent accounts through a structured legal process. Every communication we send is held to a high standard of accuracy, professionalism, and empathy. About the Role This is a detail-critical position built to grow into substantive financial work. Your primary responsibility from day one is written communication with homeowners: responding to email accurately, professionally, and in full compliance with firm procedure and federal debt-collection regulation. Our correspondence carries legal and financial weight. A single overlooked figure can create a real problem for a client, a homeowner, or the firm. We are looking for someone who takes genuine satisfaction in getting things exactly right. As you build mastery, we will train you into new responsibilities in deliberate stages. First phone communication, then the technical financial work at the center of this practice: preparing payoff statements, calculating assessments, interest, costs and fees, and closing accounts. If you have an accounting or finance background and want to use it somewhere the numbers actually matter to someone, this is that job.
Responsibilities From day one:
Respond to homeowner and association correspondence accurately, professionally, and empathetically, following established firm templates and procedures Maintain meticulous, well-organized case files and documentation Follow firm compliance procedures exactly and consistently Introduced in stages as you build mastery: Manage inbound and outbound calls, handling sensitive conversations with care Process and accurately record payments received Prepare and review payoff statements and statements of amounts due and owing Calculate balances, interest, costs, and fees with precision Support account closings What We're Looking For Exceptional attention to detail. You double-check your work, you catch small errors, and a wrong number bothers you. Excellent written communication. Clear, professional, precise writing is the heart of this role. Comfort with numbers. A degree in accounting, finance, or a related field is strongly preferred. This position grows into payoff calculations and account closings, so a solid numbers background is a significant asset. Willingness to follow defined processes without cutting corners. A professional and empathetic manner with people in stressful financial situations. Solid computer skills , including Word and Excel, and comfort learning specialized legal and collections software. Discretion with confidential and sensitive information. Being Straightforward About the Work This work is deadline-driven and, in stretches, repetitive. You will check the same categories of figures many times a week. If that sounds tedious, it is and it is also exactly why the role pays what it does and why it leads where it leads. The people who do well here are the ones who read that paragraph and think good . Compensation and Benefits $22.00-$28.00 per hour ($45,760-$58,200 annually), depending on experience and credentials Structured, staged training into substantive collections and accounting work Real advancement track within a small firm where your work is visible No commute into Northern Virginia. Our office is in The Plains, close from Marshall, Warrenton, Haymarket, Gainesville and Middleburg. This position does not include employer-sponsored health insurance. Our Hiring Process We move quickly and we will tell you where you stand at every step. Start to finish is usually about one to two weeks. Application review . Phone conversation — 15 minutes. Short written exercise — about 30 minutes, from home. A realistic sample of the work. Office visit — about 90 minutes. Additional written exercises, a conversation about your background, and time with the people you would work alongside. You will see the actual office and meet the actual team. References and offer. The written exercises are a real part of how we decide. They are also the most accurate preview of the job we can give you. Location On-site in The Plains, VA. You must live within a reasonable commute — this is not a hybrid or remote role. How to Apply Please submit a résumé as a PDF named LastName_FirstName.pdf. In the first line of your message, tell us the most detail-intensive task you have ever been responsible for and how you made sure you got it right. Applications that do not follow both instructions will not be reviewed.
Pay:
$22.00 - $28.00 per hour
Benefits:
Opportunities for advancement Paid time off
Work Location:
In person
