Find & Apply For Data Entry Clerk Jobs in Scarborough, Maine

Job Overview We are seeking seeking a dependable, organized, and detail-oriented Receptionist / Data Entry Clerk to join our team in our Scarborough, Maine office. This position is responsible for greeting and assisting visitors, answering incoming calls, entering and maintaining accurate information in our computer systems, and providing general administrative support to our title operations team. Responsibilities Answer and manage a multi-line telephone system, handling incoming calls promptly and professionally. Place callers on hold, transfer calls, take accurate messages, and direct calls to the appropriate staff members. Manage multiple incoming calls while maintaining a courteous and professional manner Enter new orders and client information into the company's title software system accurately and efficiently. Review information for completeness and accuracy. Scan, upload, organize, and maintain electronic documents. Maintain electronic and paper files as needed. Assist with copying, printing, mailing, filing, and preparing documents. Help monitor shared email inboxes and route messages to the appropriate team members. Provide general administrative support to processors, closers, and management. Maintain an organized and professional reception area. Assist with incoming and outgoing correspondence. Help ensure documents and information are routed to the appropriate departments in a timely manner. Handle confidential customer, financial, and transaction information with discretion. Perform other administrative duties as assigned. Greet visitors, clients, lenders, attorneys, and other business contacts. Direct inquiries to the appropriate staff members. Receive, sort, and distribute incoming mail and deliveries. Assist with general office inquiries and provide administrative support as needed. Bilingual abilities are highly valued to effectively communicate with diverse clients and team members Proven office management experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and general computer literacy Prior clerical experience including data entry, filing, proofreading, and document processing Excellent phone reception skills with multi-line phone systems and a professional demeanor Strong customer service skills with the ability to handle client communication efficiently Ability to manage time effectively while juggling multiple tasks in a fast-paced environment Personal assistant or administrative experience is a plus, especially in calendar management and bookkeeping tasks Join our team today to be part of a vibrant workplace where your organizational talents and customer service skills will shine! We value every team member's contribution by fostering a supportive environment that encourages growth, professionalism, and excellence.

Pay:

$24.95 - $30.05 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person