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Executive Assistant - Accounting & HR Support Beaumont Tashjian Agoura Hills, CA Job Details Full-time $32 - $35 an hour 8 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Life insurance Qualifications Teamwork Microsoft Outlook Spreadsheets Executive administrative support Financial records review Attention to detail Organizational skills Full Job Description Beaumont Tashjian is an established law firm of approximately 30 employees seeking an organized, dependable Executive Assistant to support firm leadership and assist with accounting, human resources administration, and daily office operations. This position is ideal for someone who enjoys supporting others, working with numbers, keeping details organized, and making sure tasks move forward. You will work closely with firm leadership and our accounting team, providing practical support that helps everyone stay focused on their core responsibilities. We are looking for someone who communicates clearly, exercises sound judgment, handles confidential information with discretion, and takes ownership of assigned tasks. What You'll Do Executive and Administrative Support Provide direct support to firm leadership, including calendar management, meeting coordination, correspondence, and follow-up on outstanding tasks. Help organize priorities, track deadlines, and keep administrative projects moving. Prepare and maintain documents, spreadsheets, reports, and internal communications. Coordinate meetings, employee activities, and training sessions. Assist with office vendors, building and facilities requests, supplies, and other daily operational needs. Accounting Support Assist with credit card transaction entries, receipt collection, and supporting documentation. Enter client costs accurately and maintain related records. Support routine bookkeeping, expense tracking, and reconciliations as assigned. Organize accounting records and follow up on missing information. Provide administrative assistance with billing, deposits, and other time-sensitive accounting tasks as needed. Work closely with the accounting team to manage shared assignments and meet deadlines. Human Resources Administration Assist with onboarding paperwork, employee records, and other routine HR administrative tasks. Receive and track employee leave requests and route them for approval. Maintain the firm's vacation and time-off calendar. Schedule employee training and track participation and completion. Coordinate employee communications and help ensure required paperwork is complete. Handle sensitive personnel and compensation information with care and confidentiality. What We're Looking For At least three years of relevant executive, administrative, accounting support, or HR administrative experience. Strong organizational skills, attention to detail, and consistent follow-through. Comfort working with numbers, entering financial information, and checking work for accuracy. Proficiency with Microsoft Outlook, Word, and Excel, and the ability to learn new software. Professional written and verbal communication skills. Ability to manage competing priorities, ask questions when needed, and communicate early about deadlines or workload concerns. A collaborative approach and willingness to assist with a variety of responsibilities. Availability to work full-time, in person at our Agoura Hills office.

Preferred:

Experience in a law firm or other professional services environment; familiarity with accounting software, legal billing systems, or HR and payroll platforms. Compensation The hourly pay range is $32-$35 , depending on experience and qualifications. This is approximately $66,560-$72,800 annually , based on a 40-hour workweek, before any overtime. We are actively interviewing and looking to fill this position promptly.

Pay:

$32.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person