Find & Apply For Executive Assistant Jobs in Monte Vista, California

Aquent Talent is seeking an Executive Admin to support leaders in our professional, scientific, and technical services environment. In this people-first, growth-minded culture, you'll manage complex calendars, travel, and meetings; prepare polished client-facing documents; coordinate cross-functional projects; and safeguard confidential information. You'll collaborate with creative, marketing, and digital teams, contribute to process improvements, and help enable diverse talent and clients to do their best work in a fast-paced, flexible setting. Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare, edit, and format reports, presentations, and client-facing documents Serve as a primary point of contact between executives, internal teams, and external partners Manage confidential information, contracts, and records with accuracy and discretion Coordinate cross-functional projects, track deadlines, and ensure timely follow-up on action items Support recruiting and client teams with scheduling, documentation, and workflow optimization Assist in organizing events, virtual meetings, and presentations for clients and internal stakeholders Continuously improve administrative processes and tools to enhance team efficiency Required Skills Executive calendar management Travel and meeting coordination Document preparation and formatting Microsoft Office Suite Google Workspace Project coordination CRM or ATS tools Confidential records management Professional written communication Stakeholder management