Find & Apply For Executive Assistant Jobs in Norco, California

Aura Sciences is a full-service supplement contract manufacturer specializing in premium gummies, softgels, powders, and packaging projects. Located in Norco, California, we proudly produce everything in-house at our state-of-the-art, FDA-registered, GMP-certified facility, 100% Made in the USA. At Aura Sciences, we help brands launch faster, scale bigger, and win consumer trust with uncompromising quality, cost-efficient manufacturing, and industry-leading speed to market.

Description:

The Executive Assistant & Office Manager will provide high-level administrative and operational support to Aura Sciences' Founder & CEO while ensuring the smooth day-to-day operation of our office. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced environment and can effectively manage competing priorities with discretion and professionalism. As the CEO's trusted right hand, you will anticipate needs, manage schedules, coordinate critical administrative activities, and oversee office operations to ensure everything runs efficiently. The ideal candidate is detail-oriented, highly dependable, and enjoys creating structure while supporting both executive and office functions.

Office Location:

On-site -

Norco, California Department:

Administration Reports to:

Founder & CEO Type:

Full-Time, On-site Responsibilities:

Executive Support Manage the Founder & CEO's complex calendar, meetings, and daily priorities. Coordinate internal and external meetings, appointments, and travel arrangements as needed. Proactively anticipate scheduling conflicts and ensure the CEO is prepared for upcoming commitments. Track important agreements, contracts, and documents, ensuring timely review and signature. Prepare meeting agendas, notes, reminders, and follow-up action items. Handle confidential information with the highest level of discretion. Manage personal administrative tasks for the CEO when required, including scheduling appointments and coordinating personal commitments. Act as the primary point of contact for administrative requests directed to the CEO. Office Management Oversee the day-to-day operations of the office to ensure a productive and professional work environment. Welcome visitors, clients, and vendors while managing office sign-in procedures. Maintain meeting rooms and boardrooms, ensuring they are fully equipped for meetings and presentations. Order and maintain office supplies, kitchen supplies, and office equipment inventory. Coordinate office maintenance, repairs, and vendor relationships. Support office events, meetings, and company gatherings. Ensure the office remains organized, clean, and operational at all times. Support with light technical matters for team members. Administrative & Operational Support Maintain organized records, files, and company documentation. Coordinate with internal teams to ensure timely completion of administrative tasks. Support document management, filing, and correspondence. Assist with special projects and operational initiatives as assigned by the CEO. Provide general administrative support across the organization as needed. Support and coordinate administrative activities with office staff when required.

Requirements:

5+ years of experience as an Executive Assistant, Office Manager, or in a similar executive support role. Proven experience supporting senior executives or founders in a fast-paced environment. Exceptional organizational, time management, and multitasking skills. Strong ability to anticipate needs and work proactively with minimal supervision. Excellent written and verbal communication skills. High level of professionalism, integrity, and confidentiality. Strong attention to detail and problem-solving abilities. Proficiency in Google Workspace and Microsoft Office Suite. Comfortable working full-time from the office. Preferred Qualifications Experience supporting a Founder, CEO, or C-level executive. Experience working in a manufacturing, startup, or high-growth business environment. Experience coordinating office operations and vendor management. Ability to prioritize competing requests while maintaining exceptional attention to detail. Previous experience supervising or coordinating administrative support staff is an asset.

Core Competencies Organization & Planning:

Effectively manages schedules, priorities, and multiple competing tasks while maintaining exceptional attention to detail.

Proactivity:

Anticipates needs, identifies potential issues before they arise, and takes initiative to solve problems independently.

Communication:

Builds strong relationships through clear, professional, and timely communication with executives, employees, vendors, and visitors.

Confidentiality & Professionalism:

Exercises sound judgment and handles sensitive business and personal information with the highest level of discretion.

Adaptability:

Thrives in a dynamic, fast-paced environment while remaining calm under pressure and adjusting to changing priorities.

Compensation & Benefits:

Competitive salary based on experience. 2 weeks of Paid Time Off per year. Participation in Aura Sciences benefit package including medical, dental, vision and life insurance. A laptop and any other hardware required to perform your role. Participation in company 401(k) Paid Holidays as per employee handbook.

Job Type:

Full-time Pay:

From $70,000.00 per year

Benefits:

401(k) Flexible schedule Health insurance Paid time off

Work Location:

In person