Find & Apply For Executive Assistant Jobs in Oakland, California

Executive Personal Assistant Confidential Oakland, CA Job Details Part-time | Full-time From $30 an hour 1 day ago Benefits Health insurance Paid time off Qualifications Google Workspace Confidential information handling Slack Executive administrative support Attention to detail Personal assistant experience Time management Full Job Description We are seeking a highly organized, proactive, and dependable Executive Personal Assistant to support a busy, high-net-worth private individual with a variety of personal, household, and business responsibilities. This is a dynamic, hands-on position for someone who thrives in a fast-paced environment, takes initiative, and enjoys making life easier for others. The ideal candidate is resourceful, detail-oriented, discreet, and capable of managing multiple priorities without constant direction. You should be equally comfortable coordinating appointments, handling administrative tasks, running errands, and maintaining an organized household. You will work closely with a Lead Assistant to ensure daily operations run smoothly and tasks are completed efficiently. Key Responsibilities Personal & Executive Support Coordinate appointments, scheduling, reservations, and personal commitments. Assist with business-related administrative tasks, research, document organization, and project follow-ups. Manage calendars, reminders, and logistical arrangements. Anticipate needs and proactively resolve issues before they become problems. Household Management Maintain an organized, functional, and welcoming home environment. Handle light household upkeep, organization, and supply management. Coordinate with housekeepers, maintenance professionals, and other household service providers. Manage deliveries, returns, purchases, and household errands. Assist with wardrobe organization, packing, and unpacking. Travel & Lifestyle Coordination Assist with travel arrangements, itineraries, reservations, and packing. Support travel preparation and occasional travel as needed. Coordinate personal services, appointments, and special requests. Ensure important details are handled accurately and on time. Administrative & Operational Support Maintain accurate records, task lists, receipts, and expense documentation. Communicate updates and priorities with the Lead Assistant. Track assignments and follow through until completion. Identify scheduling conflicts, delays, and potential issues proactively. Qualifications 3+ years of relevant personal assistant, executive assistant, or private household support experience preferred. Experience supporting a high-net-worth individual or busy executive is a plus. Excellent organizational, communication, and time-management skills. Strong attention to detail and ability to manage competing priorities. High level of discretion, professionalism, and confidentiality. Comfortable using Google Workspace, calendars, Slack, and digital task-management tools. Willingness to perform both administrative and hands-on household responsibilities. Ability to work independently while following established preferences and procedures. Reliable transportation and ability to complete errands throughout the Bay Area. Flexibility to work occasional evenings, weekends, and travel as needed. Strong professional references. What Success Looks Like You are someone who notices what needs to be done and takes ownership of getting it done. Appointments are prepared for, the household stays organized, errands are completed, and important details do not fall through the cracks. You communicate clearly, follow through consistently, and help create a seamless day-to-day experience for the individual you support. Schedule & Compensation Full-time, in-person position based in Oakland, California. Starting compensation of $30 per hour, depending on experience. W-2 employment. Flexible schedule with occasional evening, weekend, and travel requirements. Specific scheduling expectations will be discussed during the interview process. How to Apply Please submit your resume along with a brief response to the following question: Tell us about a time you anticipated a problem or need and took initiative to resolve it without being asked. What did you do, and what was the outcome? Qualified candidates may be asked to provide professional references and complete a paid practical exercise as part of the selection process. Confidentiality and discretion are essential to this position.

Pay:

From $30.00 per hour Expected hours: 25.0 - 50.0 per week

Benefits:

Health insurance Paid time off

Experience:

Personal assistant: 3 years (Preferred) Shift availability: Day Shift (Preferred) Night Shift (Preferred) Willingness to travel: 25% (Preferred)

Work Location:

In person