Find & Apply For Executive Assistant Jobs in San Clemente, California

C2 Collaborative is an award-winning landscape architecture and planning firm based in San Clemente, California. We are seeking a dependable, organized, and proactive administrative professional to support our office operations, leadership team, and creative staff. We are open to hiring at either the Administrative Assistant or Executive Assistant level depending on experience, skill set, and overall fit. The Administrative Assistant role is focused on day-to-day office operations, front desk support, administrative coordination, accounting support, marketing support, events, and general team assistance. The Executive Assistant role includes all Administrative Assistant responsibilities, with an added emphasis on higher-level support for firm leadership, calendar management, meeting coordination, follow-through, confidential information, and proactive executive support. In both cases, this person will play an important role in keeping the office organized, responsive, professional, and welcoming. Administrative Assistant The Administrative Assistant will help keep the office running smoothly by supporting front desk operations, internal coordination, basic administrative tasks, accounting support, marketing support, events, office organization, and general team needs. Key Responsibilities Office Operations & Front Desk Support Serve as the first point of contact for visitors, clients, vendors, and incoming calls Answer, screen, and direct phone calls in a professional and friendly manner Monitor general voicemail and email inboxes and route messages as needed Maintain a clean, organized, and welcoming reception area, conference room, kitchen, and shared office spaces Coordinate office lunches, meetings, refreshments, and internal team gatherings Monitor and order office supplies, snacks, beverages, and general office materials Assist with mail distribution, shipping, deliveries, and vendor coordination Administrative & Team Support Assist leadership and team members with document preparation, meeting notes, filing, scanning, formatting, and general administrative tasks Support internal communications, schedules, reminders, and office-wide coordination Assist with travel arrangements, meeting logistics, lunch reservations, and event preparation Help maintain organized digital and physical files Provide support to various departments as needed, including operations, marketing, business development, accounting, and project teams Accounting, Marketing, Events & Culture Support Assist with daily financial data entry, invoice matching, billing generation, and payment tracking Check projects and employee time entries within CORE to support accurate tracking and budget monitoring Help prepare materials for office mailings, client outreach, events, and internal initiatives Support occasional marketing or business development tasks, such as organizing materials, updating contact lists, assembling packages, or coordinating event logistics Assist with employee birthdays, team celebrations, holiday events, and company outings Contribute to a positive, professional, and team-oriented office culture Administrative Assistant Qualifications Minimum 2 years of office or administrative experience preferred Bachelor's degree preferred but not required Proficiency with Microsoft Outlook, Word, and Excel, as well as Google Sheets Familiarity with BQE CORE or similar project management software is a plus Accounting, finance, marketing, or professional services experience is a plus Strong organizational skills and attention to detail Excellent verbal and written communication skills Professional, friendly, and service-oriented demeanor Ability to manage multiple tasks and shifting priorities throughout the day Dependability, discretion, and strong follow-through Ability to work independently with minimal supervision

Compensation:

$20-$26 per hour, depending on experience Executive Assistant The Executive Assistant is a more experienced administrative professional who will fulfill the full scope of the Administrative Assistant responsibilities while also providing higher-level support to firm leadership. This role is best suited for someone who is comfortable balancing day-to-day office needs with executive-level coordination, confidential information, proactive follow-through, and support for leadership priorities. Key Responsibilities Full Administrative Assistant Scope Perform the office operations, administrative support, accounting support, marketing support, events, culture, and office organization responsibilities outlined above Help ensure the office remains organized, professional, responsive, and well-supported Provide support across departments, including operations, accounting, marketing, business development, and project teams Assist with office lunches, internal events, employee celebrations, client-facing needs, and company gatherings Support billing, invoice matching, payment tracking, CORE time/project checks, and other administrative accounting tasks as needed Executive & Leadership Support Provide direct administrative support to firm leadership Manage calendars, scheduling, reminders, meeting coordination, and follow-up items Coordinate internal and external meetings, including agendas, materials, reservations, and logistics Assist with leadership communications, document preparation, reports, and presentation materials Track key action items and help ensure timely follow-through Handle sensitive and confidential information with discretion and professionalism Office & Operations Coordination Help maintain smooth day-to-day office operations and communication across the team Serve as a trusted point of contact for internal staff, clients, vendors, and outside partners Support leadership with travel coordination, expense tracking, meeting planning, and event preparation Assist with maintaining organized files, records, internal documents, and office systems Identify opportunities to improve administrative processes, organization, and office efficiency Executive Assistant Qualifications Minimum 4+ years of administrative, executive assistant, office management, or professional services experience preferred Experience supporting executives, principals, owners, or senior leadership strongly preferred Willingness and ability to perform both executive-level support and hands-on office/admin support Bachelor's degree preferred but not required Strong calendar management, scheduling, communication, and follow-up skills High level of discretion, professionalism, and sound judgment Excellent written and verbal communication skills Strong organizational skills and ability to manage multiple priorities Proficiency with Microsoft Outlook, Word, and Excel, as well as Google Sheets Familiarity with BQE CORE or similar project management software is a plus Accounting, operations, marketing, or business development support experience is a plus Ability to work independently, anticipate needs, and take initiative Positive, polished, team-oriented, and service-minded approach

Compensation:

$26-$32 per hour, depending on experience Benefits C2 Collaborative offers a comprehensive benefits package that includes medical, dental, life insurance, long-term disability insurance, a Flexible Spending Account, and both Traditional and Roth 401(k) options. We also provide vacation time, sick time, paid holidays, and half-day Fridays.

Job Type:

Full-time Pay:

$20.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply Application Question(s): Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?

Experience:

Administrative:

2 years (Required) Ability to

Commute:

San Clemente, CA 92672 (Required)

Work Location:

In person