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Executive Assistant

• Part Time Confidential Tustin, CA Job Details Part-time $24 - $31 an hour 15 hours ago Benefits Paid time off Qualifications Google Workspace Correspondence management Google Docs Microsoft Outlook Attention to detail Task prioritization Organizational skills Microsoft Teams Typing Full Job Description Position Overview We are seeking an organized, versatile, and highly dependable Part-Time Executive Assistant to provide exceptional administrative and operational support to our leadership team. This role offers an opportunity to work closely with senior executives and contribute to the smooth and efficient daily operations. The ideal candidate is professional, proactive, resourceful, and highly organized, with excellent communication skills and the ability to anticipate needs, manage competing priorities, and handle sensitive matters with discretion. The right person will also have strong judgment, a positive attitude, and the ability to "read the room" and adapt appropriately to different situations.

Key Responsibilities Executive Support:

Provide day-to-day administrative support to senior executives, including scheduling, coordinating meetings, preparing documents, and managing follow-up items.

Communication Management:

Monitor, screen, and prioritize incoming emails, Teams messages, and other correspondence; draft and coordinate professional responses on behalf of the leadership team.

Calendar & Meeting Coordination:

Manage calendars, schedule appointments and meetings.

Document Administration:

Organize digital and physical files, prepare expenses and analytical reports, review credit card statements, and assist with basic data entry or reports.

Follow-Up & Coordination:

Track important tasks, deadlines, and follow-up items to ensure matters are handled promptly and efficiently.

Internal Coordination:

Communicate and coordinate with employees, managers, and other business contacts as needed.

Problem Solving:

Take initiative to identify issues, find practical solutions, and resolve routine matters without requiring constant direction. Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar role preferred. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Proficiency with Google Docs, Teams, Word, and Excel. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and accuracy. Ability to work independently and exercise good judgment. Ideal Candidate The ideal candidate is someone who doesn't need to be told every little thing that needs to be done. You are someone who notices what needs attention, takes initiative, follows through, and keeps things moving. You understand that being an effective Executive Assistant is not simply about completing tasks—it is about anticipating needs, staying one step ahead, and knowing when to take action, when to ask questions, and sharing thoughts openly.

Pay:

$24.00 - $31.00 per hour Expected hours: 20.0 - 30.0 per week

Benefits:

Paid time off

Work Location:

In person