Find & Apply For Executive Assistant Jobs in Walnut, California

Bi Mandarin Executive Assistant

• 3.8 Walnut, CA 91789 $25 - $28 an hour Job Summary We are seeking a highly organized and proactive Bi Mandarin Executive Assistant to provide direct support to a CTO in the Diamond Bar/Walnut, CA area. This direct hire opportunity is ideal for a bilingual Mandarin and English professional who thrives in a fast-paced executive support environment and enjoys balancing calendar management, project coordination, travel logistics, confidential communication, and occasional personal assistance. This role offers the opportunity to work closely with senior leadership in a professional, team-oriented environment where sound judgment, discretion, flexibility, and follow-through are highly valued. The successful candidate will be trusted to help keep priorities organized, anticipate needs, coordinate across departments and external contacts, and support the CTO with both business and time-sensitive personal matters. Candidates who enjoy being a reliable right hand to an executive, solving problems before they escalate, and contributing to leadership efficiency will find this position rewarding. Key Responsibilities Provide direct executive support to the CTO, including business-related administrative support and occasional personal assistance as requested. Manage complex calendars, meetings, appointments, travel arrangements, events, and logistics while proactively resolving scheduling conflicts. Coordinate and track multiple projects, timelines, deadlines, follow-up items, approvals, and communications with internal and external contacts. Serve as a liaison between the CTO, management, internal departments, vendors, and outside business partners. Prepare, organize, distribute, and track documents, reports, presentations, and materials requiring review or approval. Handle confidential business and personal information with professionalism, discretion, sound judgment, and strong attention to detail. Required Qualifications and Skills Manage executive calendar scheduling, meeting coordination, and competing priorities for the CTO. Coordinate travel, logistics, events, appointments, errands, and time-sensitive business or personal requests. Track projects, timelines, action items, approvals, and follow-up communications to ensure deadlines are met. Serve as a professional liaison with internal departments, executives, vendors, and external contacts. Fluent bilingual Mandarin and English communication skills are required, including verbal and written communication. 2 to 3+ years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar role. Strong calendar management, scheduling, organization, prioritization, and follow-through skills. Experience handling confidential business and personal matters with a high level of professionalism and discretion. Strong project coordination skills with the ability to manage multiple priorities, timelines, and deadlines at once. Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to work independently, take initiative, anticipate needs, and make sound decisions within the scope of the role. Strong interpersonal and communication skills with the ability to build positive relationships with executives, employees, vendors, and external contacts. Willing and able to travel approximately 20 to 30% within California. Must be comfortable with occasional schedule flexibility, including early mornings, evenings, or weekends when needed. Ability to lift or move up to 20 pounds as needed.

Compensation and Benefits Pay:

$25.00 to $28.00 per hour, depending on experience.

Job Type:

Direct hire.

Location:

Walnut, CA and Diamond Bar/Walnut, CA area.

Travel:

Approximately 20 to 30% within California.

Schedule:

Must be flexible and willing to occasionally work outside regular business hours, including early mornings, evenings, or weekends based on business needs.

Overtime:

Occasional overtime may be required to support time-sensitive business matters, events, travel, or personal requests. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1001