Find & Apply For Executive Assistant Jobs in Whitewater, California

About Guide Dogs of the Desert Guide Dogs of the Desert is a nonprofit organization dedicated to enhancing the independence, mobility, and quality of life of individuals who are blind or visually impaired through professionally trained guide dogs. We are seeking an experienced, highly organized, and resourceful Executive Assistant to provide direct administrative and organizational support to our Chief Executive Officer (CEO). About the Position This is an important role within our Executive Office, requiring much more than strong administrative skills. The successful candidate will be a trusted and dependable professional who brings sound judgment, discretion, initiative, and exceptional interpersonal skills to their work. The Executive Assistant works closely with the CEO to manage schedules, coordinate communications, organize priorities, support Board of Directors activities, and help ensure that executive responsibilities and commitments are handled efficiently. We are looking for someone who enjoys bringing order to a busy environment, anticipates needs, adapts comfortably to changing priorities, and takes pride in helping others succeed.

Onsite Attendance:

This is a fully onsite position. Regular, reliable onsite attendance during established working hours is an essential function of the position due to the need for direct executive support, in-person coordination, and responsiveness to the daily operational needs of the Executive Office. Local candidates are strongly preferred. Key Responsibilities Manage the CEO's calendar, appointments, correspondence, meetings, and scheduling priorities. Prepare and organize executive correspondence, presentations, reports, agendas, and other materials, ensuring accuracy and professionalism. Coordinate executive and Board of Directors meetings, including scheduling, logistics, Board packets, meeting minutes, and follow-up. Monitor deadlines, commitments, and action items to ensure timely completion and effective communication. Serve as a professional liaison between the Executive Office and staff, Board members, donors, community partners, and other stakeholders. Maintain organized executive records and confidential information, exercising appropriate discretion and judgment. Support special projects, organizational initiatives, and administrative improvements that contribute to an efficient Executive Office. What We're Looking For Beyond technical qualifications, we are particularly interested in candidates who demonstrate the personal and professional qualities essential to supporting a senior executive.

Professional Judgment and Emotional Intelligence:

You exercise discretion, maintain appropriate boundaries, communicate with tact, and navigate sensitive situations with maturity and sound judgment.

Adaptability and Composure:

You remain flexible, calm, and solution-oriented when priorities change, unexpected needs arise, or competing demands require attention.

Initiative and Follow-Through:

You anticipate needs, take ownership of assignments, manage details effectively, and follow through on commitments without requiring constant direction.

Collaboration and Executive Partnership:

You build productive working relationships through trust, communication, mutual respect, and an understanding of the executive's priorities and working preferences. Required Qualifications Minimum of three years of progressively responsible administrative or executive support experience. Prior experience providing direct administrative support to a CEO, COO, CFO, Executive Director, or equivalent senior organizational executive. Excellent written and verbal communication skills, including professional correspondence, proofreading, and document preparation. Demonstrated ability to manage executive calendars, competing priorities, sensitive communications, and confidential information. Strong organizational, time-management, and problem-solving skills, with the ability to work independently. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams. Demonstrated professionalism, discretion, sound judgment, and adaptability. Preferred Qualifications Experience supporting a Board of Directors, including meeting coordination, Board materials, and meeting minutes. Previous experience in a nonprofit organization.

Compensation and Benefits Compensation:

$25.00 per hour. Guide Dogs of the Desert offers a comprehensive benefits package for eligible employees, including: Medical and dental insurance, with HMO and PPO options. Employer-paid vision, long-term disability, and accidental death and dismemberment (AD&D) insurance.

SIMPLE IRA

retirement plan with employer matching contributions of up to 3% of compensation, subject to plan rules. Paid vacation, sick leave, and organizational holidays. Optional supplemental insurance benefits through AFLAC. Medical, dental, vision, LTD, and AD&D benefits are generally effective the first day of the month following 60 days of employment.

SIMPLE IRA

participation is available upon hire, subject to plan enrollment procedures. Other benefits are subject to applicable policies, eligibility requirements, and plan terms. Why Join Guide Dogs of the Desert? This is an opportunity to play a meaningful role in the operations of a mission-driven nonprofit organization. Working directly with the CEO, the Executive Assistant will gain broad exposure to organizational leadership, executive operations, and Board governance while contributing to the effectiveness of the Executive Office. We value professionals who take pride in their work, build strong working relationships, and find satisfaction in helping an organization achieve its mission. If you are an experienced executive support professional who brings initiative, professionalism, and sound judgment to your work, we encourage you to apply. Equal Employment Opportunity Guide Dogs of the Desert is an Equal Opportunity Employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants and employees with disabilities in accordance with applicable law.

Pay:

$25.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person