Find & Apply For Executive Assistant Jobs in Auburndale, Florida

Executive Assistant Ultra Cryo & Recovery - 4.2 Auburndale, FL Job Details Part-time $18 an hour 17 hours ago Benefits Employee discount Flexible schedule Qualifications Computer operation Executive administrative support Data management Attention to detail Time management

Full Job Description Company Overview:

Ultra Cryo & Recovery is a family-owned and operated full-service cryotherapy wellness and recovery center with multiple locations in Polk County, dedicated to promoting healthy, natural healing with concierge service. We offer a range of services including cryotherapy, Body contouring, injection therapies, and weight loss solutions in a relaxing and educational environment.

Our Ultra Core Values:

• U = Understanding
• L = Loyalty
• T = Trustworthy
• R = Respectfulness
• A =

Attentive Job Summary:

As an Executive Assistant at Ultra Cryo & Recovery, you will play a vital role in supporting executive leadership with administrative and operational tasks, ensuring smooth day-to-day operations in a fast-paced and dynamic environment. You'll collaborate closely with the leadership team, managing schedules, handling communication, coordinating projects, and providing strategic support. This position offers a unique opportunity to work alongside executives, contributing to the company's mission of delivering unparalleled service and promoting holistic wellness. This position will be a part-time, working 10:00 AM - 2:00 PM 3 days per week — flexible days. $18 an hour.

Responsibilities:

Spreadsheets & Reporting

• Update and balance daily Sales Trackers
• Update Booking Trackers
• Maintain Virtual Interview Trackers
• Update Marketing Analytics Trackers
• Verify information for accuracy and identify missing or incomplete data
• Keep spreadsheets organized, accurate, and current Interview Scheduling & Follow-Up
• Schedule candidate interviews
• Coordinate interview times with managers and leadership
• Send interview confirmations and reminders
• Follow up with candidates as directed
• Maintain accurate interview and hiring records Inventory Management
• Maintain and update inventory records for each Ultra Cryo & Recovery location
• Communicate with center managers regarding inventory needs
• Track supplies and identify items that need to be reordered
• Help ensure inventory records remain accurate and current Scorecards & Accountability
• Schedule employee and leadership scorecards
• Send reminders when scorecards are due
• Track completion and follow up on outstanding scorecards
• Help leadership maintain accountability schedules and deadlines Administrative & Executive Support
• Assist leadership with scheduling, organization, and administrative projects
• Maintain organized electronic documents and records
• Prepare and update Microsoft Word documents
• Assist with special projects as assigned
• Handle confidential company information professionally Errands & Operational Support
• Post office and mailing needs
• Uniform drop-off and pickup
• Pick up supplies or materials when needed
• Assist with company events and event setup
• Complete other local business errands as requested
• Coordinate personal tasks and special requests for the executives as needed, including personal travel arrangements or appointments.
• Other duties may be assigned.

Qualifications and Skills:

• Proficient in Microsoft Excel
• Proficient in Microsoft Word
• Strong general computer and technology skills
• Comfortable learning new software and systems
• Highly organized and detail-oriented
• Strong time-management skills
• Excellent follow-through
• Able to manage multiple priorities
• Professional written and verbal communication skills
• Dependable and punctual
• Able to work independently with limited supervision
• Must have reliable transportation

Benefits:

• Access to complimentary services offered by our facility.
• Enjoy a 50% discount on injections administered at our facility.

Pay:

$18.00 per hour

Benefits:

Employee discount Flexible schedule

Work Location:

In person