Full Job Description Company Overview:

Ultra Cryo & Recovery is a family-owned and operated full-service cryotherapy wellness and recovery center with multiple locations in Polk County, dedicated to promoting healthy, natural healing with concierge service. We offer a range of services including cryotherapy, Body contouring, injection therapies, and weight loss solutions in a relaxing and educational environment.

Our Ultra Core Values:

U = Understanding
L = Loyalty
T = Trustworthy
R = Respectfulness
A =

Attentive Job Summary:

As an Executive Assistant at Ultra Cryo & Recovery, you will play a vital role in supporting executive leadership with administrative and operational tasks, ensuring smooth day-to-day operations in a fast-paced and dynamic environment. You'll collaborate closely with the leadership team, managing schedules, handling communication, coordinating projects, and providing strategic support. This position offers a unique opportunity to work alongside executives, contributing to the company's mission of delivering unparalleled service and promoting holistic wellness. This position will be a part-time, working 10:00 AM - 2:00 PM 3 days per week — flexible days. $18 an hour.

Responsibilities:

Spreadsheets & Reporting

Update and balance daily Sales Trackers
Update Booking Trackers
Maintain Virtual Interview Trackers
Update Marketing Analytics Trackers
Verify information for accuracy and identify missing or incomplete data
Keep spreadsheets organized, accurate, and current Interview Scheduling & Follow-Up
Schedule candidate interviews
Coordinate interview times with managers and leadership
Send interview confirmations and reminders
Follow up with candidates as directed
Maintain accurate interview and hiring records Inventory Management
Maintain and update inventory records for each Ultra Cryo & Recovery location
Communicate with center managers regarding inventory needs
Track supplies and identify items that need to be reordered
Help ensure inventory records remain accurate and current Scorecards & Accountability
Schedule employee and leadership scorecards
Send reminders when scorecards are due
Track completion and follow up on outstanding scorecards
Help leadership maintain accountability schedules and deadlines Administrative & Executive Support
Assist leadership with scheduling, organization, and administrative projects
Maintain organized electronic documents and records
Prepare and update Microsoft Word documents
Assist with special projects as assigned
Handle confidential company information professionally Errands & Operational Support
Post office and mailing needs
Uniform drop-off and pickup
Pick up supplies or materials when needed
Assist with company events and event setup
Complete other local business errands as requested
Coordinate personal tasks and special requests for the executives as needed, including personal travel arrangements or appointments.
Other duties may be assigned.

Qualifications and Skills:

Proficient in Microsoft Excel
Proficient in Microsoft Word
Strong general computer and technology skills
Comfortable learning new software and systems
Highly organized and detail-oriented
Strong time-management skills
Excellent follow-through
Able to manage multiple priorities
Professional written and verbal communication skills
Dependable and punctual
Able to work independently with limited supervision
Must have reliable transportation

Benefits:

Access to complimentary services offered by our facility.
Enjoy a 50% discount on injections administered at our facility.

Pay:

$18.00 per hour

Benefits:

Employee discount Flexible schedule

Work Location:

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