Find & Apply For Executive Assistant Jobs in Boca Raton, Florida

Executive Assistant to the Chief Operating Officer (COO) Confidential Opportunity |

Boca Raton, FL Compensation:

$120,000-$130,000 annually, based on experience

Schedule:

Monday-Friday, 8:00 AM-4:30

PM Location:

Boca Raton, FL |

On-Site Position Type:

Full-Time | Additional On-Call Availability & Travel Required Position Overview We are seeking an exceptional, highly resourceful Executive Assistant to support the Chief Operating Officer of a growing organization within the behavioral healthcare and substance use treatment industry. This is a high-level, high-trust position requiring a professional who can seamlessly manage both executive business priorities and personal matters with discretion, urgency, and exceptional attention to detail. The ideal candidate is proactive, technologically proficient, adaptable, and capable of anticipating needs, solving problems independently, and executing quickly without sacrificing accuracy. While the regular office schedule is Monday through Friday, 8:00 AM-4:30 PM, this position requires on-call responsiveness outside standard business hours, including evenings and weekends as needed. Key Responsibilities Provide comprehensive executive-level support to the COO. Manage complex calendars, meetings, appointments, travel arrangements, and frequently changing priorities. Coordinate business-related and personal matters with professionalism, efficiency, and complete discretion. Serve as a trusted point of contact for executive communications, requests, and time-sensitive matters. Anticipate needs, identify potential challenges, and proactively implement solutions. Coordinate with senior leadership, external partners, vendors, and other stakeholders. Manage special projects, research, follow-ups, and deliverables with minimal supervision. Utilize technology, digital platforms, and AI-powered tools to streamline workflows and maximize efficiency. Maintain exceptional responsiveness and accessibility when urgent matters arise. Travel as needed to support executive and organizational priorities. Handle sensitive business, financial, personnel, and personal information with strict confidentiality. Required Qualifications Demonstrated experience directly supporting C-suite executives, business owners, or senior executive leadership. Exceptional organizational skills, attention to detail, and ability to manage multiple competing priorities. Advanced proficiency with Microsoft Office, Outlook, Teams, digital scheduling systems, and modern productivity tools. Excellent written and verbal communication skills. Proven ability to exercise independent judgment, solve problems, and execute under pressure. Strong sense of urgency, accountability, and follow-through. Ability to work on-site in Boca Raton, Monday through Friday, 8:00 AM-4:30 PM. Flexibility to remain responsive outside standard business hours and travel as needed. Experience supporting both personal and professional executive responsibilities. Experience in behavioral healthcare, substance use treatment, or recovery-related organizations is preferred but not required. What Sets the

Ideal Candidate Apart Anticipates Rather Than Reacts:

Recognizes needs and takes initiative before being asked.

Moves With Purpose:

Responds quickly, prioritizes effectively, and delivers results.

Thinks Independently:

Exercises sound judgment and finds solutions without requiring constant direction.

Adapts Effortlessly:

Navigates last-minute changes and shifting priorities with composure.

Embraces Technology:

Uses modern tools and systems to work smarter and more efficiently.

Demonstrates Executive-Level Discretion:

Understands the importance of confidentiality, professionalism, and trust.

Takes Ownership:

Follows through on commitments and ensures nothing falls through the cracks.

Compensation & Schedule Annual Salary:

$120,000-$130,000, commensurate with experience.

Regular Schedule:

Monday-Friday, 8:00 AM-4:30 PM.

Work Location:

On-site in Boca Raton, Florida.

Additional Expectations:

On-call availability outside regular office hours, including evenings and weekends as needed, and flexibility to travel. The Opportunity This position offers the opportunity to work directly alongside senior executive leadership in a dynamic, fast-paced organization. We are seeking a dependable, solutions-oriented professional who thrives on responsibility, values efficiency, and takes pride in being consistently one step ahead. If you are an experienced executive support professional who combines exceptional organization with initiative, adaptability, and a strong sense of urgency, we encourage you to apply. This is a confidential recruitment. Additional organizational details will be shared with qualified candidates during the interview process.

Pay:

$120,000.00 - $130,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person