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Executive Assistant Legacy Builders -

High Springs, FL Job Type:

Full-time About Us Legacy Builders is a growing construction company based in Highsprings, Florida, specializing in custom pole barns and barndominiums. We are committed to delivering high-quality craftsmanship, exceptional customer service, and a seamless building experience for every client. As we continue to grow, we're looking for an Executive Assistant who can help bring organization, efficiency, and structure to our operations. This is more than a traditional administrative role—you'll work directly with the owner to manage priorities, coordinate permitting, develop standard operating procedures (SOPs), assist with hiring, and keep the business running smoothly. If you're proactive, highly organized, detail-oriented, and enjoy building systems that help a company grow, we'd love to hear from you Position Summary The Executive Assistant serves as the right hand to the owner, managing day-to-day administrative operations while ensuring projects, schedules, and internal processes stay organized and on track. This role requires someone who is proactive, detail-oriented, professional, and confident making decisions and keeping others accountable. The ideal candidate enjoys solving problems, building systems, and finding ways to improve efficiency. You should be comfortable handling confidential information, communicating with customers and team members, and managing multiple priorities without constant supervision. Responsibilities Manage the owner's calendar, appointments, meetings, and daily schedule. Coordinate permitting and track permit status with local building departments. Develop, document, and maintain Standard Operating Procedures (SOPs). Create professional documents, presentations, and marketing materials using Canva. Social media management Assist with recruiting, interviewing, onboarding, and hiring activities. Organize company files, records, and digital documents. Coordinate meetings and follow up on action items to ensure completion. Screen calls, emails, and correspondence while prioritizing urgent matters. Assist with project coordination and administrative support. Improve office systems and workflows to increase efficiency. Handle confidential business information with professionalism and discretion. Perform other executive and administrative duties as assigned. Qualifications Previous experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role preferred. Exceptional organizational and time management skills. Strong attention to detail with a high level of accuracy. Excellent written and verbal communication skills. Proficient with Microsoft Office and Google Workspace. Experience with Canva Ability to manage multiple priorities in a fast-paced environment. Comfortable learning new software and technology. Self-motivated with excellent problem-solving skills. Professional, dependable, and trustworthy. The Ideal Candidate Is Detail-oriented and highly organized. Direct, confident, and communicates clearly. Efficient and proactive rather than reactive. Intelligent, resourceful, and quick to learn. Professional in appearance and communication. Able to hold themselves and others accountable. Comfortable creating systems and improving processes. Calm under pressure and able to prioritize effectively. Why Join Legacy Builders? Opportunity to work directly with company leadership. Play a key role in helping a growing company scale. A position with real responsibility and opportunities for growth. Supportive, team-oriented work environment where your ideas are valued. Application Question(s): What is your expected pay range?

Work Location:

In person