Find & Apply For Executive Assistant Jobs in Homestead, Florida

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DUTIES:

Provide administrative support to dealership ownership, management, and project stakeholders during new construction and renovation projects. Serve as a central point of contact between the dealership, contractors, architects, engineers, vendors, and local inspectors. Track construction project timelines, milestones, and deliverables; assist with scheduling meetings and site visits. Maintain and organize all construction-related documentation, including contracts, bids, change orders, permits, warranties, and invoices. Assist with preparation and management of work contracts, service agreements, and vendor documentation. Coordinate inspections with city, county, and state agencies and maintain records of approvals and certifications. Support budget tracking by organizing cost estimates, purchase orders, and payment schedules. Communicate project updates to dealership leadership and maintain accurate status reports. Assist with facility planning related to dealership operations, including office layouts, service areas, and temporary workspaces during remodeling. Handle filing, data entry, and record retention for both construction and dealership operational documents.

Requirements:

Two (2) years of administrative or project support experience, including document management, report preparation, and coordination with contractors or inspectors.