Find & Apply For Executive Assistant Jobs in Lake Buena Vista, Florida

We are looking for an experienced Executive Assistant to provide high-level support to a senior leader and their team in Lake Buena Vista, Florida. This Contract position is ideal for someone who excels in a fast-moving environment, manages competing priorities with confidence, and communicates effectively across all levels of an organization. The role requires strong judgment, attention to detail, and a proactive approach to coordinating schedules, travel, reporting, and daily office operations. You will play a key part in helping leadership stay organized, prepared, and focused on business priorities.

Responsibilities:

• Coordinate complex calendars, arrange meetings, and adjust schedules quickly to accommodate shifting priorities and urgent requests.
• Manage travel logistics from planning through execution, including itineraries, reservations, and related administrative details.
• Prepare and submit expense documentation, invoices, and payment-related records to support accurate and timely processing.
• Organize conference rooms and ensure meeting technology is ready in advance so leaders can participate without delays.
• Create presentations, compile reports, document procedures, and conduct research to support executive and departmental needs.
• Partner closely with other administrative professionals to maintain smooth office operations and provide coverage when needed.
• Oversee office supply purchasing activities, assist with purchase orders and vendor coordination, and help manage routine departmental administrative tasks.
• Support access coordination for designated facilities and parking areas while maintaining accurate records and communication.
• Guide and assist other support staff by sharing best practices, offering training, and promoting consistent administrative standards.