Find & Apply For Executive Assistant Jobs in Saint Petersburg, Florida

Overview We are seeking a dynamic and highly organized Executive Personal Assistant to provide exceptional administrative support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving skills and a keen eye for detail. Join us to be a key contributor in empowering our leadership team and driving organizational success through efficient office management and personalized assistance. Duties Manage and coordinate all aspects of executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and other productivity software. Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes with precision and clarity. Organize and facilitate internal communication among teams to ensure alignment on priorities and deadlines. Plan and execute events such as board meetings, team gatherings, or client functions, overseeing logistics from venue selection to post-event follow-up. Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and data entry for financial records. Assist with project coordination by tracking deadlines, preparing materials, and collaborating with various departments to meet organizational goals. Maintain confidentiality when managing sensitive information related to business operations or personal matters of executives. Coordinate business travel logistics such as flights, accommodations, transportation, and itineraries while ensuring all details are meticulously organized. Utilize video conferencing software for virtual meetings; ensure all technical aspects are functioning smoothly for seamless communication. Support office management duties including filing systems, multi-line phone systems, office supply procurement, and general administrative tasks to keep the workspace efficient. Experience Proven experience as an executive assistant or personal assistant supporting C-suite executives or senior management teams in a fast-paced environment. Demonstrated expertise in calendar management, project coordination, event planning, and office administration. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), productivity tools like DocuSign for electronic signatures, and video conferencing platforms such as Zoom or Teams. Skilled in bookkeeping with QuickBooks or comparable financial software; capable of handling basic bookkeeping tasks accurately. Excellent written and verbal communication skills with attention to detail for proofreading and transcription tasks. Ability to handle confidential information discreetly while maintaining professionalism at all times. Exceptional organizational skills with the capacity to prioritize multiple responsibilities efficiently while maintaining high productivity levels. Experience working collaboratively across departments and with external partners to facilitate projects and events successfully. Running personal errands for Executive Team Ordering Food and Picking up lunch or dinner for Executives Join us as an Executive Personal Assistant if you are energetic about supporting leadership through meticulous organization, proactive communication, and dedicated service—helping our organization reach new heights every day!

Pay:

$18.00 - $20.00 per hour Expected hours: 20.0 - 30.0 per week

Benefits:

Flexible schedule

Experience:

Microsoft Office:

3 years (Required) Shift availability: Day Shift (Required)

Work Location:

Hybrid remote in Saint Petersburg, FL 33701