Find & Apply For Executive Assistant Jobs in Des Plaines, Illinois

Purpose The Executive Administrative Assistant position is established for the purpose of supporting the functions of the Superintendent's office and the Board of Education, including clerical support for the Superintendent of Schools and the Board of Education. This position also performs a wide variety of special projects and serves as a coordinator of district office personnel. Essential Functions Responsible for the general operation of the Superintendent's Office. Attends Board meetings and prepares and disseminates the School Board meeting agendas, briefs, minutes, and postings. Assists the Superintendent in the preparation of correspondence, reports, and the filing of various documents. Provides assistance to the Superintendent by screening calls, responding to inquiries, scheduling appointments, conferences, and other meetings. Maintains the Superintendent's calendar by scheduling appointments, conferences, and meetings as directed. Performs the role of office manager, coordinating office functions. Develops and maintains proper rapport with School Board members, parents, community, teachers, and news media and coordinates requests for information. Processes incoming correspondence as instructed. Prepares and/or distributes requests, agendas, and minutes for the Administrative Staff Meetings, District Leadership Council, and other groups as directed. Prepares the yearly school calendar in preparation for the DLC meeting and handles all submissions to

ISBE/SIS

Maintains confidential files and district records of the Superintendent. Performs any bookkeeping tasks associated with the specific position. Updates Board Policy and Administrative Procedures regularly and maintains accurate records of all updates. Serves as a liaison between the Superintendent and other departments. Serves as the lead resource for building secretaries. Manages the secretarial manual in coordination with relevant departments and organizes professional development sessions for this group. Prepares the Board meeting room along with the technology team in advance of meetings. Keeps a historical record of all actions taken at Board meetings. Handles registration for all board events, including local luncheons and dinners, and state conferences Serves as the District event planner. Other Functions Participates in training, workshops, etc., as required for the purpose of conveying and/or gathering information required to perform job functions. Supports other departments as needed. Presides over the meeting at which the new Board is seated and officers are selected. Performs other duties as directed. Job Requirements Specific skill and knowledge-based competencies required to satisfactorily perform the functions of the job include: Federal, state, and district policies, regulations, and laws pertaining to job functions. Preparing and maintaining accurate records. Business appropriate grammar and punctuation in English. Reading and spoken fluency and comprehension in English. Basic mathematical skills (addition, subtraction, multiplication, division). Safety practices. Operation of standard office equipment including using pertinent job-related software applications. Specific ability-based competencies required to satisfactorily perform the functions of the job include: Maintaining confidentiality. Communicating tactfully and courteously with diverse groups. Effectively presenting information in one-to-one and group situations, both face-to-face and on the telephone. Working independently, staying focused on tasks, and assuming responsibility for assigned projects and duties. Maintaining accuracy of work products. Adapting to changing work priorities. Working collaboratively as part of a team. Applying common sense understanding to carry out instructions. Following established procedures for requesting and reporting absences from work. Specific physical ability-based competencies required to satisfactorily perform the functions of the job include: Completing tasks using fine finger dexterity. Utilizing computer keyboards and screens to enter, retrieve, and transform information or data. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be considered for the position, a completed online application is required.

Apply online at:

www.jointeamd63.org This Company Describes Its Culture as: People-oriented

• supportive and fairness-focused Work Remotely No This Job Is Ideal for

Someone Who Is:

People-oriented

• enjoys interacting with people and working on group projects Detail-oriented
• would rather focus on the details of work than the bigger picture Adaptable/flexible
• enjoys doing work that requires frequent shifts in direction

Job Type:

Full-time Pay:

$75,000.00

• $95,000.

00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Work Location:

In person