Find & Apply For Executive Assistant Jobs in East Saint Louis, Illinois

Executive Assistant - Business Office Transitional Center, Inc. East Saint Louis, IL Job Details Full-time $48,000 - $58,000 a year 22 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance 401(k) matching Qualifications Confidential information handling Spreadsheets Filing Executive administrative support Scanning High school diploma or GED Digitization Driver's License Productivity software Associate's degree Full Job Description About the Role We are a residential youth academy seeking a dependable, organized Executive Assistant to be the on-site anchor of our business office. You will handle the physical, day-to-day operations of the office — mail, banking, document handling, and errands — supporting the CFO and a remote business manager. This role is about reliability, discretion, and follow-through: you are the person who makes sure the tangible things happen every day. Key Responsibilities  Open, log, scan, and route daily mail; maintain organized physical and digital files.  Prepare and run bank deposits; maintain deposit logs.  Distribute payroll checks and other disbursements as authorized.  Perform weekly cash counts for the youth life-skills vending program and reconcile against program staff logs.  Pull, copy, and organize physical documents requested by external auditors.  Run business errands (bank, post office, supply pickup, document delivery).  Provide general administrative support to the

CFO:

scheduling, correspondence, signature routing.  Follow written procedures for cash handling and document retention. Qualifications  2+ years of administrative, office coordination, or executive assistant experience.  High school diploma required; associate degree or bookkeeping coursework a plus.  Valid driver's license, reliable transportation, and clean driving record (regular errands required).  Comfortable handling cash and checks under documented procedures; prior cash-handling experience preferred.  Proficient with email, scanning, spreadsheets, and general office software; QuickBooks exposure a plus but not required.  Discretion with confidential financial and youth information.  Must pass fingerprint-based background checks and clearances required to work at a residential youth facility. Employment offer is contingent on clearance. What Makes This Role Different  Small, mission-driven team — your work directly supports programs teaching youth real-world life skills.  Clear scope: this is an operations-and-presence role, not a bookkeeping role. Growth toward bookkeeping is possible for the right person.  You will work directly with the CFO from day one. Compensation & Schedule 

Salary:

$48,000-$58,000 per year ($23-$28/hour), depending on experience 

Schedule:

Monday-Friday, on-site, [insert hours] 

Benefits:

[insert] How to Apply Send a resume and a short note describing your administrative and cash-handling experience to [insert email]. Applications reviewed on a rolling basis — we are hiring immediately.

Pay:

$48,000.00 - $58,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Vision insurance

Work Location:

In person