Find & Apply For Executive Assistant Jobs in Kendallville, Indiana

Executive Assistant Elevation Properties LLC Kendallville, IN Job Details Part-time | Full-time $16 - $25 an hour 1 day ago Benefits 401(k) Paid time off Parental leave Retirement plan Qualifications Customer communication Executive administrative support Real Estate License Organizational skills Office management Time management Full Job Description A high-producing Northeast Indiana Realtor and real estate investor is seeking a dependable, highly organized Executive Assistant to support daily business operations, real estate transactions, client follow-up, marketing, bookkeeping, and administrative responsibilities. This position is ideal for someone who takes initiative, communicates professionally, follows through consistently, and enjoys creating organization in a fast-paced environment. The position may begin part-time or full-time depending on the selected candidate's experience and availability. There is an opportunity for the role to grow into a long-term, full-time position with additional responsibilities and earning potential. This is a hybrid position. The selected candidate must be able to report to the Kendallville area for scheduled in-person work. Some responsibilities may be completed remotely after training and once consistent performance and reliability have been demonstrated. Primary ResponsibilitiesExecutive and Administrative Support Manage calendars, appointments, reminders, and daily priorities Organize email, correspondence, documents, and digital files Maintain accurate task lists and follow-up systems Track deadlines and help ensure important responsibilities are completed Prepare meeting notes, reports, checklists, and follow-up items Coordinate vendors, appointments, client events, and business activities Develop and maintain organized systems and standard operating procedures Handle confidential client, financial, and business information with discretion Real Estate Transaction Support Assist with real estate transaction paperwork and file organization Track contract deadlines, inspections, appraisals, financing, title work, and closings Communicate professionally with clients, agents, lenders, title companies, inspectors, and vendors Maintain complete and accurate electronic transaction files Prepare listing materials, buyer resources, checklists, and closing information Coordinate photography, signage, marketing materials, showings, and listing preparation Assist with follow-up before, during, and after each transaction Perform only legally permitted administrative duties unless the employee holds an active real estate license CRM and Client Follow-Up Organize and maintain the Follow Up Boss CRM and client database Import, update, categorize, tag, and clean contact records Build and maintain action plans, reminders, follow-up campaigns, and lead-nurture systems Help monitor incoming leads and ensure timely communication Track active clients, prospective clients, past clients, and referral opportunities Assist with birthday, home-anniversary, client-appreciation, and long-term follow-up campaigns Help improve database accuracy, organization, and overall CRM performance Marketing, Social Media, and Events Assist with organizing and scheduling social media content Create or coordinate basic graphics, flyers, email campaigns, and marketing materials Help market new listings, pending transactions, closings, testimonials, and community events Maintain consistent branding across social media, email, print, and other marketing platforms Organize photos, videos, logos, templates, and other marketing assets Assist with client-appreciation events, community sponsorships, and promotional activities Coordinate marketing projects with photographers, videographers, printers, and other vendors Bookkeeping and Business Organization Organize receipts, invoices, expenses, and transaction records Assist with basic bookkeeping and financial recordkeeping Track bills, subscriptions, vendor payments, and reimbursements Maintain organized records for the accountant and tax professional Help track marketing expenses, commissions, investment-property expenses, and business performance Prepare accurate records and summaries as requested Preferred Qualifications Previous experience as an executive assistant, administrative assistant, transaction coordinator, office manager, or real estate assistant Real estate experience is preferred but not required An active Indiana real estate license is preferred but not required Experience with Follow Up Boss or another customer relationship management system is a plus Familiarity with Google Workspace, Microsoft Office, Canva, electronic signatures, and cloud-based file management Basic bookkeeping, invoicing, or QuickBooks experience is helpful Strong written and verbal communication skills Excellent attention to detail, organization, and time-management abilities Ability to learn new technology, software, and systems quickly Reliable ability to report to the Kendallville area for scheduled in-person work Ideal Candidate The successful candidate will be: Dependable, honest, professional, and trustworthy Proactive and comfortable solving problems independently Highly organized and attentive to details Able to manage multiple responsibilities and deadlines accurately Confident communicating with clients and other professionals Comfortable working in a fast-moving real estate environment Willing to accept feedback and continually improve Focused on completing tasks without needing repeated reminders Interested in growing into a larger, long-term role Schedule and Work Environment Monday through Friday Part-time or full-time opportunities may be considered Flexible scheduling may be available for the right candidate Optional weekend hours may occasionally be available but are not required Some remote work may be permitted based on responsibilities, training, and performance Hours worked will be accurately recorded and compensated in accordance with applicable wage-and-hour laws Compensation and Benefits $16-$25 per hour, based on experience, qualifications, and assigned responsibilities Performance-based bonus and incentive opportunities Paid time off, subject to eligibility requirements and company policy Parental and pregnancy-related leave benefits, subject to eligibility requirements, company policy, and applicable law Flexible part-time or full-time structure Opportunity for increased compensation and responsibility as the position grows Long-term professional growth and advancement potential Complete benefit eligibility, incentive terms, and leave details will be explained during the interview and employment-offer process. How to Apply Please submit your résumé along with a brief explanation addressing the following: Why this position interests you Your relevant administrative, real estate, CRM, marketing, or bookkeeping experience Whether you are seeking part-time or full-time employment Your general availability and ability to work in person in the Kendallville area Whether you currently hold an active Indiana real estate license Applicants who demonstrate strong attention to detail, clear communication, consistent follow-through, and genuine interest in a long-term opportunity will receive priority consideration. Equal Employment Opportunity We are an equal opportunity employer. Employment decisions are based on qualifications, merit, performance, and legitimate business needs without regard to any characteristic protected by applicable law. Reasonable accommodations are available during the application and employment process as required by law.

Pay:

$16.00 - $25.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

401(k) Parental leave Retirement plan

Work Location:

Hybrid remote in Kendallville, IN 46755