Find & Apply For Executive Assistant Jobs in Leawood, Kansas

Executive Assistant Xylinx LLC | Hybrid | Leawood, KS | Full-Time | Exempt About Xylinx Xylinx is a full-service boutique financial advisory firm delivering quality of earnings, transaction advisory, CFO services, outsourced accounting, tax advisory, and valuation work. About the Role We are seeking a high-performing Executive Assistant to directly support the President and Founder of Xylinx. Xylinx is remote-first firm. This position requires a hybrid schedule, with some days being spent working on-site at the President's location or running errands. For this reason, candidates must live within reasonable commuting distance of Leawood, KS. This is a high-trust, high-visibility position, where confidentiality is crucial. You will work directly with the President, managing his calendar, communications, and priorities, while also supporting the firm's back-office functions with HR, where applicable. We are looking for someone who anticipates needs, follows through without reminders, and takes pride in helping and supporting others.

Key Responsibilities Executive Support:

Manage the President's Outlook calendar, including scheduling, rescheduling, protecting focus time, booking lunches, coffees, happy hours, and dinners. Screen, prioritize, and respond to email and phone communications on the President's behalf. Coordinate travel, events, and conferences, including itineraries and logistics. Prepare agendas, take meeting notes, and track action items through completion. Draft, proofread, and format correspondence, presentations, and reports. Handle confidential and sensitive information with complete discretion. Act as a liaison between the President and staff, clients, vendors, and partners. Coordinate the company retreat week, happy hours, and other events as needed. Ensure receipts, invoices, reports, and important information are properly saved in applicable files. Work on-site at the President's location as needed and run errands, which may include picking up and/or delivering documents, shipping packages, and more.

Human Resources Support:

Support bi-weekly and semi-monthly payroll processes. Support employees with various general HR, payroll, and technology-related questions. Help maintain the company intranet via Microsoft 365 SharePoint. Qualifications Must reside near Leawood, KS and have reliable transportation, a valid driver's license, and insurance. Bachelor's degree strongly preferred. 3+ years of experience, with at least 2 years directly assisting a C-suite executive. Willingness and ability to work a hybrid schedule. High-level proficiency in Microsoft 365, including Outlook and Outlook Calendar, and proficiency in other Microsoft applications, including Teams, SharePoint, Excel, Word, and PowerPoint. Highly organized, with a proven ability to manage multiple projects simultaneously in a fast-paced environment. Not afraid to speak up to ensure things stay on track daily. Excellent written and verbal communication skills. Intellectual curiosity and willingness to learn and support where needed. Demonstrated ability to work independently and take ownership and accountability. Absolute discretion and integrity when handling sensitive information. What We Offer Competitive base salary. Profit-sharing bonus opportunity.

Flexible / Unlimited

PTO. Collaborative and entrepreneurial team culture. Benefit options include health, dental, vision, and more. 401(k) with firm match. Xylinx LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. The anticipated pay range for this position is $50,000 to $60,000 annually. Final compensation will depend on experience and qualifications. This position involves access to confidential, financial, and personal information. Employment is contingent upon a successful background check and reference verification. Employment at Xylinx is at-will. Either the employee or Xylinx may end the employment relationship at any time, with or without cause or notice. Nothing in this job description or in any other hiring material creates a contract of employment for any specific length of time. Because this position involves regular access to confidential client, financial, and personnel information, any offer of employment is contingent on signing Xylinx's Confidentiality Agreement before the start date.

Pay:

$50,000.00 - $60,000.00 per year Application Question(s): Do you live near Leawood, KS, have a valid driver's license, and are you comfortable driving / running errands? Are you proficient in Microsoft 365 applications such as Outlook, Excel, Word, PowerPoint, and SharePoint? Do you have at least 3 years of experience, with at least 2 of the at the C-suite executive level?

Work Location:

Hybrid remote in Leawood, KS 66206