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Executive Assistant Specter Aerospace Peabody, MA Job Details Full-time $60,000 - $80,000 a year 8 hours ago Qualifications Vendor relationship building Customer communication Catering experience Executive administrative support Attention to detail Vendor communication Organizational skills Customer support

Full Job Description Executive Assistant Office Manager Location:

Onsite Job Summary:

The Executive Assistant Office Manager is a trusted, onsite role responsible for day-to-day office and facility operations while supporting the company's industrial security program. This position also provides direct executive and customer coordination support, ensuring smooth communication, follow-through, and operational readiness. The role will scale with the company and support future facility growth initiatives.

Role and Responsibilities:

Office & Facilities Operations Manage daily office operations to ensure the facility is fully functional, secure, and professional at all times Coordinate property maintenance, repairs, and service calls with vendors and building management Maintain office supplies, breakroom stock, and general facility inventory Manage incoming and outgoing deliveries, shipments, and logistics Coordinate office catering, meetings, and onsite events Serve as the primary point of contact for vendors, service providers, and facility partners Visitor, Vendor & VIP Management Coordinate and manage all onsite visitors, vendors, and VIP engagements Support executive, customer, and government visits, ensuring a professional and compliant experience Executive & Customer Coordination Support Provide administrative and operational support to executive leadership as needed Coordinate scheduling, logistics, and follow-ups with customers, vendors, and external partners Track action items from executive meetings and ensure timely follow-through with internal teams and external stakeholders Serve as a professional point of contact for customer and vendor communications when appropriate Assist leadership with preparation and coordination for customer meetings, site visits, and briefings Employee Onboarding & Administrative Support Coordinate onboarding logistics for new employees (badging, access, workspace setup) Order equipment, supplies, and materials required for new hires Support HR and leadership with administrative coordination as needed

Qualifications and Requirements:

Must be a U.S. Citizen Ability to obtain and maintain a U.S. security clearance 3+ years of experience in office management, facilities operations, executive support, or administrative leadership Strong organizational skills with attention to detail, discretion, and follow-through Professional communication skills and comfort interacting with executives, customers, vendors, and government personnel Ability to manage multiple priorities in a secure, fast-paced environment Willingness to work onsite

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay:

$60,000.00 - $80,000.00 per year

Work Location:

In person