Find & Apply For Executive Assistant Jobs in Towson, Maryland

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to support our CEO in a fast-paced, innovative environment. This role is designed for a highly capable individual who will function as the CEO's right hand—providing executive, administrative, organizational, communication, and personal support while serving as a buffer between the CEO and the day-to-day demands of the organization. The successful candidate will be comfortable operating with a high degree of independence. They should be able to assess situations, determine what requires the CEO's attention, resolve routine matters independently, and bring the CEO only the issues that genuinely require executive decision-making. This role is vital in ensuring seamless daily operations, managing complex schedules, and facilitating effective communication across all levels of the organization. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help drive the executive's productivity and success. This paid position offers an exciting opportunity to be at the heart of strategic decision-making and executive support. Responsibilities Manage and coordinate the CEO's calendar, including scheduling meetings, appointments, and business travel arrangements with precision and efficiency. Handle all aspects of office management, including filing, data entry, and maintaining confidential information with discretion. Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks. Organize and facilitate internal communication among teams to promote collaboration and transparency. Support event planning activities such as organizing meetings, conferences, and company functions from start to finish. Utilize productivity software like Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools to prepare presentations and facilitate virtual meetings. Perform administrative duties such as proofreading documents, transcribing meetings, managing multi-line phone systems, and handling correspondence with professionalism. Skills Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment. Strong organizational skills with the ability to prioritize tasks effectively under tight deadlines. Excellent written and verbal communication skills with professional phone etiquette. Technical proficiency in Microsoft Office (Outlook Calendar, Word, Excel), QuickBooks for bookkeeping purposes, and DocuSign for electronic signatures. Experience in event planning, project management, office management, and data entry. Ability to handle confidential information discreetly while maintaining high levels of professionalism. Familiarity with video conferencing software such as Zoom or Teams for remote meetings. Exceptional attention to detail in proofreading and transcription tasks. Strong collaboration skills to work effectively with internal teams and external partners across various projects. Join our team to play a pivotal role in empowering our leadership while advancing your career in a vibrant and supportive environment!

Pay:

$60,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person