Find & Apply For Executive Assistant Jobs in Northfield, Minnesota

About the Role We are seeking a highly motivated, detail-oriented, and independent professional to serve as a hybrid Executive Assistant and Operations Coordinator. This unique role is split evenly between supporting the leaders of multiple real estate-focused companies and managing people and administrative operations for NCC Builders, Trekk Properties, and affiliated entities. This is not your typical assistant role. You will be the right hand to a forward-thinking leadership team, helping them focus from day-to-day logistics to high-value strategic initiatives. You'll also play a central role in overseeing office operations, employee programs, and administrative processes across several growing organizations. Key Responsibilities Executive Assistant to Leadership team (50%) Manage and triage communications: phone, email, calendar, and scheduling. Proactively handle logistics, appointments, and travel arrangements. Assist with financial tasks such as reviewing development proformas and supporting financial analysis. Help manage and prioritize business initiatives across multiple companies. Serve as a gatekeeper and liaison for internal and external stakeholders. Anticipate needs and take initiative to solve problems before they arise. Support relationship management and follow-ups with key business partners. Lead and follow through on project management and research assignments. Prepare investment packets and assist with financial proformas. Execute tasks independently with minimal direction and ensure timely completion. People, Operations, & Office Administration (50%) Oversee onboarding and offboarding processes for employees of NCC Builders, Trekk Properties, Stotko Speedling Construction, and Nile Architecture/Gracewin (~50 employees combined) Manage benefits administration, including plan review, selection, and employee enrollment. Maintain and update HR documentation, including employee handbooks and compliance files. Assist with recruiting efforts, including job postings, screening, and interview coordination. Ensure compliance with employment laws and internal policies. Coordinate payroll-related information to the payroll processor and ensure timely submission. Provide coverage of payroll processing duties when the accountant is on vacation.

NCC Builders Specific Duties Include:

Act as office manager: open and distribute mail, deposit checks, manage office supplies. Coordinate with remote accounting staff on bills, invoices, and subcontractor agreements. Maintain vendor compliance with COI and W-9 submission for

NCC Builders and Stotko Speedling Construction Who You Are Self-Starter:

You take initiative, work independently, and thrive with minimal direction.

Detail-Oriented:

You're organized, precise, and take pride in getting things right.

Financially Savvy:

You're comfortable with numbers and can support financial analysis.

Discreet & Trustworthy:

You handle sensitive information with the utmost confidentiality.

Adaptable:

You can juggle multiple priorities and pivot quickly as needs change.

Relationship-Oriented:

You're personable and professional, with strong communication skills.

A Squasher:

You take ownership, follow through, and get things done efficiently and effectively. Qualifications 3+ years of experience in an executive assistant, HR, or operations role (real estate industry a plus). Strong understanding of HR practices and employment law. Proficiency in Microsoft Office Suite, especially Word and Excel. Experience with financial documents or development proformas is a strong plus. Bachelor's degree preferred but not required. Why Join Us? This is a rare opportunity to work directly with a forward-thinking business owner and gain exposure to multiple facets of the real estate industry. For the right person, this role offers significant growth potential and the chance to make a meaningful impact.

Benefits:

401(k) matching Health insurance Dental insurance Vision insurance Health savings account Paid time off Disability and life insurance

Pay:

$23.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person