Find & Apply For Executive Assistant Jobs in Columbus, Mississippi

Job Summary We are seeking an Executive Administrative Assistant to provide organized, responsive support to leadership and help keep daily office operations running smoothly. This role combines calendar coordination, front desk coverage, client communication, and accurate administrative work.

Your impact:

By managing schedules and handling inquiries promptly, you help leaders focus on priorities while clients and colleagues receive reliable support.

Key Responsibilities:

Calendar Management:

Maintain and manage the CEO's complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.

Microsoft Office Expertise:

Create, edit, and format professional slide presentations in Microsoft PowerPoint . Advanced use of Word , Excel , and Outlook is essential for documentation, communication, and data analysis.

Meeting Coordination:

Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently. Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.

Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.

Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.

Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO. Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO's office.

Qualifications:

Minimum 5+ years of experience supporting C-level executives in a fast-paced environment. Expert-level proficiency in Microsoft Office Suite , especially PowerPoint , Outlook , Excel , PowerPoint and Word . Outstanding organizational and multitasking skills with high attention to detail. Excellent communication skills, both written and verbal. Strong interpersonal skills with a professional, diplomatic demeanor. Proven ability to handle confidential information with discretion. Self-starter with a proactive and flexible approach to tasks and challenges.

Preferred Qualifications:

Previous experience in manufacturing, aerospace, defense, or technology sector. Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint. Bachelor's degree or equivalent combination of education and professional experience.

Pay:

Up to $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Manufacturing:

3 years (Required)

Assisting C-Suite:

5 years (Required)

Work Location:

In person