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Executive Assistant at NextPhase Search Executive Assistant at NextPhase Search in Edgewater, New Jersey Posted in 2 days ago.

Type:

full-time

Job Description:

NEW!! Executive Assistant, Nonprofit Executive Office, Inwood (Manhattan borough), hybrid (4 days weekly in office generally, sometimes 5) About the

Company/Role:

Hiring organization is anything but a typical nonprofit

• this is a rapidly scaling organization that has been expanding at a pace more typical of a fast-growing startup than a traditional mission-driven employer.

As it continues to grow, the CEO needs a true right hand: someone who thrives on intensity, moves fast, and takes ownership of a calendar that never stops. This is a rare opportunity for someone early in their career who has already proven they can operate at a senior level. If you have experience in high-intensity, high-stakes environments

• supporting an executive, running point on complex logistics, or juggling competing priorities under pressure
• and you're ready for a role that tests and sharpens your skills every day, this could be the position that takes you to the next level. What you'll do: Own the CEO's calendar in real time
• resolving conflicts, protecting focus time, and weaving in urgent external meetings without missing a beat Prepare the CEO for every meeting: materials, background, agendas, and logistics, so nothing is left to chance Keep the CEO on schedule throughout the day, coordinating internal teams and greeting external stakeholders with polish Plan a full year of recurring commitments in advance
• board meetings, leadership events, organization-wide gatherings
• down to the smallest detail Serve as a trusted voice on the CEO's behalf, drafting communications and representing the CEO's intent with precision Handle the CEO's administrative and financial needs, from expenses and invoices to travel and records
• while working in conjunction with, and reporting into, CEO's Chief of Staff Support event planning and external stakeholder engagement, including politically sensitive, high-visibility situations that call for excellent judgment You are: Energized by speed and intensity, not overwhelmed by it
• you want to be in the office, in the room, and in the mix A fast learner who takes structure and feedback seriously
• you welcome direct, candid, even blunt feedback and use it to improve rather than take it personally Low-ego and endlessly resourceful
• equally comfortable managing a high-stakes meeting or handling a last-minute errand A sharp communicator with excellent judgment and impeccable writing Someone who has already proven, in 5-10 years of intensive professional experience, that you can operate at a senior level and are ready to be trusted with more Well educated with a minimum of a Bachelors degree and a strong academic record ideal This is a mission-driven organization•not political, not religious•but built with the discipline, pace, and standards of a high-growth company.

If you want a role that will stretch you, teach you, and reward you for showing up ready to work hard, this may be your match!