Find & Apply For Executive Assistant Jobs in Northvale, New Jersey

Executive Assistant

• Construction & Development Northvale, NJ 07647 $60,800
• $91,300 a year
• Full-time Apply with Indeed Executive Assistant
• Construction & Development About Us We are a premier Bergen County construction and development company specializing in renovations and new construction for healthcare and senior living facilities.

We are seeking a highly organized, proactive, and dependable Executive Assistant to support our leadership team and manage day-to-day office operations. If you thrive in a fast-paced environment, possess exceptional organizational skills, and love keeping executive workflows running smoothly, we want to hear from you!

Key Responsibilities Executive Support:

Provide comprehensive administrative support to company leadership, including managing calendars, scheduling meetings, coordinating travel, and handling correspondence.

Document & Project Management:

Organize and maintain project files, contracts, proposals, invoices, insurance certificates, and vendor records.

Communication Hub:

Serve as a key point of contact for contractors, vendors, facility leaders, and internal team members.

Tracking & Follow-Up:

Monitor project deadlines, outstanding action items, pending approvals, and material orders to keep operations on schedule.

Office & Financial Coordination:

Assist with expense tracking, purchasing, scheduling, and general office management.

Reporting & Administration:

Prepare reports, spreadsheets, presentations, and meeting notes, while assisting with special back-office projects as needed.

Qualifications Experience:

5+ years of experience as an Executive Assistant, Office Manager, or Senior Administrative Assistant.

Industry Preference:

Background in construction, real estate, healthcare, or related field is strongly preferred.

Tech Savvy:

Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and cloud-based document management tools.

Core Competencies:

Exceptional organizational, communication, and multi-tasking skills with high attention to detail.

Professionalism:

Ability to take initiative, work independently, and handle confidential information with discretion.

Schedule & Location Work Location:

In-Office (Bergen County, NJ)

Schedule:

Monday

• Friday Pay:

  $60,800.00
• $91,300.

00 per year

Experience:

administrative support to company leadership: 5 years (Required) Doc & Project management: 3 years (Required) Construction, real estate or healthcare industry: 5 years (Required) Office, Google Workspace, doc mgmt: 3 years (Required) Ability to

Commute:

Northvale, NJ 07647 (Required)

Work Location:

In person